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Jobs or company...
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Administrator

Salary undisclosed
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Patrick Dental Ceramic Arts Pte Ltd is hiring a Full time Administrator role in Geylang, Singapore. Apply now to be part of our team.


Job summary:
  • Looking for candidates available to work:
    • Monday: Afternoon, Morning
    • Tuesday: Afternoon, Morning
    • Wednesday: Afternoon, Morning
    • Thursday: Afternoon, Morning
    • Friday: Afternoon, Morning
    • Saturday: Afternoon, Morning
  • No experience required for this role
  • Expected salary: $1,800 - $2,500 per month

As a dental laboratory, we work closely with clinics, dentists and other dental professionals to design and fabricate dental prostheses.

As an Administrator, you will fulfil the following responsibilities:

  • Administrative Paperwork: Assist with documentation processes such as the generating of sales order, generating of invoices, filing of paperwork and input of data into the company's data system.

  • Document Management: Organise and maintain physical and digital files.

  • Office Organisation: Manage office supplies and inventory.

  • Oversee Operations: Monitor deadlines. Ensure that cases are done, packed and sent out on time.

  • Communication and Coordination: Act as a point of contact for internal and external communication. Respond to emails, phone calls, text messages in a professional manner.

  • Social Media Brand Management: Establish brand presence on social media platforms such as Facebook, Instagram. Create content to keep the platforms active. Respond to inquiries, feedback and comments on those platforms.

  • Packing: Ensure that items that came with the case are enclosed when going out, together with the other components that have been fabricated in our lab. Check that all components belong to the respective patient, and that the paperwork such as invoices and memos to and from Dr are enclosed in the box.

  • Courier Arrangement: Inform the courier on the places that he has to go to the next day for delivery and pick up.

  • Trend Knowledge: Stay updated with the latest trends and features happening on social media.

  • Improvement of Protocols: Evaluate current procedures, practices and develop and implement best practices for current operations.

  • Cleanliness: Ensure that the workstation and area around it is always well-maintained, tidy and clean for hygiene purposes.

We are looking for someone with the following:

  • Proficiency in the English Language is a must as administrative work, communication with external business units and marketing will be done in English.

  • Proficient in basic office software and Google Workspace (Calendar, Drive, Doc, Sheet, Slides, etc).

  • Being computer and smartphone literate is a must as using computers and phones for workflow and communication is required.

  • Attention to details.

  • Critical thinking.

  • Willingness to learn.

No experience required. On-job training will be provided. Experienced candidates are welcomed too.

Incentives include:

  • Conducive Work Environment: Our lab is air-conditioned with sanitary facilities well-equipped. You will have your own workstation. It is modern, comfortable and clean.

  • Annual Leave: 14 days annual leave. The number of leave accrues with the length of employment and reaches up to 21 days after 8 years.

  • Medical Coverage: Medical claims up to 80% (capped at $50) for visitation at private clinics, and full medical claims for visitation at government clinics/ hospitals.

  • Dental Coverage: Dental claims up to $200 per year.

  • Insurance: Workman Injury Compensation Insurance.

  • The following are as per government’s regulations:Sick leave, Childcare leave, Maternity leave, Paternity leave, Parental leave.

  • Festive Gifts.