Account Payable Specialist
$ 2,300 - $ 2,300 / month
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Key Responsibilities:
Invoice Processing:
Receiving, verifying, and entering invoices into the accounting system.
Matching invoices with purchase orders and receiving reports to ensure accuracy.
Ensuring invoices are coded correctly for accurate allocation of expenses.
Payment Processing:
Preparing payment vouchers and processing payments to vendors via online submission, after seeking approvals from authorized person in charge via weekly payment schedule.
Ensuring payments are made on time and in accordance with vendor terms.
Reconciling bank statements with payments made.
Record Keeping:
Updating of bank book daily
Maintaining accurate records of invoices, payments, and vendor information.
Scanning, filing and organizing financial documents.
Vendor Relations:
Working with other departments and communicating with vendors to resolve invoice discrepancies or payment issues.
Maintaining vendor relationships and ensuring smooth vendor interactions.
Other Tasks:
Assisting with month-end and year-end closing procedures.
Generating monthly aging reports
Performing other ad hoc tasks as required by their supervisor.
Skills and Qualifications:
Min Diploma or LCCI or recognized professional accounting certificate
Min 2 years’ experience in related field
Strong attention to detail and accuracy.
Good organizational and time management skills.
Proficiency in accounting software and Microsoft Office applications. Experience with Sage would be advantageous.
Ability to work independently and as part of a team.
Strong problem-solving and communication skills.
Invoice Processing:
Receiving, verifying, and entering invoices into the accounting system.
Matching invoices with purchase orders and receiving reports to ensure accuracy.
Ensuring invoices are coded correctly for accurate allocation of expenses.
Payment Processing:
Preparing payment vouchers and processing payments to vendors via online submission, after seeking approvals from authorized person in charge via weekly payment schedule.
Ensuring payments are made on time and in accordance with vendor terms.
Reconciling bank statements with payments made.
Record Keeping:
Updating of bank book daily
Maintaining accurate records of invoices, payments, and vendor information.
Scanning, filing and organizing financial documents.
Vendor Relations:
Working with other departments and communicating with vendors to resolve invoice discrepancies or payment issues.
Maintaining vendor relationships and ensuring smooth vendor interactions.
Other Tasks:
Assisting with month-end and year-end closing procedures.
Generating monthly aging reports
Performing other ad hoc tasks as required by their supervisor.
Skills and Qualifications:
Min Diploma or LCCI or recognized professional accounting certificate
Min 2 years’ experience in related field
Strong attention to detail and accuracy.
Good organizational and time management skills.
Proficiency in accounting software and Microsoft Office applications. Experience with Sage would be advantageous.
Ability to work independently and as part of a team.
Strong problem-solving and communication skills.