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Admin Assistant

Salary undisclosed

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MERDEKA CONSTRUCTION CO PTE LTD is hiring a Full time Admin Assistant role in Yishun, Singapore. Apply now to be part of our team.


Job summary:
  • Looking for candidates available to work:
    • Monday: Morning, Afternoon
    • Tuesday: Morning, Afternoon
    • Wednesday: Morning, Afternoon
    • Thursday: Morning, Afternoon
    • Friday: Morning, Afternoon
  • 2-3 years of relevant work experience required for this role
  • Expected salary: $1,800 - $2,500 per month

Job Description

The Project Admin supports the Project management team and performs project-related administrative functions. This includes preparing quotation/progress claims, proper recording of contract/project documentation (Work order, Delivery order, Invoices), following up of claims approval, requesting for quotation and negotiating with sub-contractors/suppliers for the best costs, ordering supplies.

Responsibilities

  • Pre-screen, sort and distribute all incoming mails and faxes to relevant Project Supervisors and identify priority issues that require immediate attention

  • Arrange meeting for Project Manager, Assistant Project Manager and/or Site Supervisors, as and when required

  • Prepare minutes for the meeting, notices, agendas and other correspondences in the department

  • Handle all documentation of site projects aspects in the company

  • General administration support to project team and assist the project manager in working out the quantities for variations and progress claims

  • Tracking of project activities

  • Coordination with various Project Managers and team members

  • Support Project Director/Manager on invoicing and purchasing requests

  • Undertake any other ad-hoc projects/duties assigned

Requirements

  • 1 to 3 years’ experience in Project Admin

  • Has been in a project coordinator role in vendor environment

  • Minimum “O” Level, Diploma is a plus

  • Diploma holders with limited working experience are welcome

  • Outgoing with good communication and problem-solving skills for engaging with both internal and external parties to support project-related activities

  • Able to work independently and target oriented in a face pace environment

  • Computer-literate & Microsoft Office skills

  • Able to communicate with China contractors

  • Able to commence work within a short notice period