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Jobs or company...
D

Receptionist

  • Full Time, onsite
  • Drake Business Services Asia Phil. Inc.
  • Singapore, Singapore
$ 2,300 - $ 3,000 / month
Checking job availability...
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Drake Business Services Asia is a leading Managed Services with offices across APAC, helping our clients to focus on what they do best.

We’re looking for a highly motivated Receptionist to support a leading global financial institution in the Corporate and Investment banking industry in Singapore.

Why Join Our Team?

We value our team members and are committed to fostering your career aspirations. We offer:

  • Opportunities to work within leading international brands
  • Strong career growth opportunities
  • Employee recognition and reward program

Responsibilities:

Call Management

  • Handle/perform clerical tasks, such as monthly report and various data entry
  • Screen/manage all general calls and direct them to the respective department
  • Update of telephone list
  • Activate voice recording on eve of public holiday and de-activate on the next business day

Visitor Management

  • Attend to all guests in a prompt, friendly and professional manner
  • Inquire the name of the hosts and contact the hosts that their visitors have arrived

Mail & Courier Management

  • All incoming mails to be dated and time stamped
  • Mail franking and request top up if credit is low
  • Ensure proper record of franked mails in daily spreadsheet
  • Sort and distribute of incoming malls
  • Arrange for courier services and manage expectations
  • Record local couriers and DHL invoices and verify against monthly invoice

Meeting Room Management

  • Assist in room bookings
  • Ensure that meeting room schedule is managed to minimize “no-show” and/or double booking
  • Assist on meeting room lighting, blinds and videoconferencing/speaker and to seek assistance from IT if necessary
  • Ensure air-conditioning in Boardroom is to be turned off on eve of public holidays

Travel Arrangement

  • Manage flight & hotel arrangement for the Support & Operations division including Travel &Expenses claim in accordance with the corporate travel procedures
  • Visa application where applicable for business travelers.

Other Administrative Duties

  • Maintain inventory and requisition of pantry, stationery and office supplies and when necessary
  • Coordinate with vendors for office equipment and facilities maintenance
  • Provide administrative support as required such as typing, filling, scanning, faxing and blinding of document, Support Workplace Team in administrative
  • Support for data entry of invoices in Concur
  • Other administrative duties as assigned

Qualifications:

  • A Degree in Business Administration or related courses
  • With 2 years of relevant experience
  • A Singapore-native preferred
  • Reception and telephone service skills
  • Proactive, exercise flexibility, able to multi-task & work independently
  • Banking experience is preferred but not required
  • Proficient in written and spoken English communication skills (email, business calls, etc.)
  • Knowledge on basic PC operation
  • Amenable to work in standard working hours in Singapore office

Job Type: Full-time

Pay: $2,300.00 - $3,000.00 per month

Benefits:

  • Dental insurance
  • Health insurance
  • Promotion to permanent employee

Schedule:

  • Day shift
  • Monday to Friday

Work Location: In person