Office Administrator
Universal Storage Management Pte Ltd is hiring a Part time Office Administrator role in Kallang, Singapore. Apply now to be part of our team.
Job summary:
- Looking for candidates available to work:
- Tuesday: Morning, Afternoon
- Thursday: Morning, Afternoon
- 2-3 years of relevant work experience required for this role
- Expected salary: $1,390 per month
Job Summary: The Office Administrator will play a key role in ensuring the smooth and efficient operation of the office. This role involves handling a variety of administrative duties related to office supplies, cleanliness, equipment management, and employee support.
Key Responsibilities:
Ordering of Office Supplies – Stationery:
Maintain an inventory of all office stationery.
Procure necessary office supplies on a regular basis to ensure there is no shortage.
Manage the ordering process to ensure timely delivery of supplies.
Ordering of Office Supplies – Pantry Supplies:
Oversee and manage the stock of pantry supplies, including coffee, tea, water, and snacks.
Regularly monitor stock levels and place orders for replenishment as required.
Ensure pantry items are always available and stored properly.
Managing the Cleanliness of the Office (8th Level):
Coordinate with cleaning staff to ensure the office space on the 8th level is kept clean and tidy at all times.
Regularly inspect the office area for cleanliness and hygiene standards.
Report any issues regarding cleanliness and ensure they are addressed promptly.
Photocopier and Lease Management:
Manage the lease agreements and maintenance schedules for office equipment, including photocopiers.
Monitor the usage and ensure the equipment is functioning properly, coordinating with suppliers for maintenance as needed.
Keep track of photocopier supplies such as paper and toner.
Name Cards Ordering:
Coordinate the ordering and distribution of name cards for employees.
Ensure that name card requests are processed in a timely manner.
Maintain a record of employees' name card orders.
Qualifications:
Proven experience in administrative roles or office management.
Strong organizational skills and attention to detail.
Good communication and interpersonal skills.
Ability to handle multiple tasks and work in a fast-paced environment.
Proficiency in MS Office Suite and other office management tools.