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Senior Manager/Manager (Corporate Administration)(Contract)

Salary undisclosed

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What the role is:VITAL is seeking a dynamic Senior Manager/Manager to join our Corporate Administration team and lead transformative initiatives in our workplace environment.What you will be working on:1. Workplace Transformation & Sustainability • Co-lead the renovation project for VITAL's main office @ Maxwell, driving innovation in workspace design • Lead the achievement and maintenance of Green Mark Certification • Work with IT to implement digital communication infrastructure 2. Office Administration and Asset Management • Oversee office administration, including procurement and inventory management of office supplies, stationery and pantry items • Lead asset management initiatives, including conducting annual stock-takes and refining inventory management processes 3. Records Management • Oversee physical and digital records management • Ensure proper handling, storage and disposal of government documents in line with governance guidelines 4. Procurement and Contract Management • Drive procurement processes and contract management for the above administrative functions • Ensure compliance with government procurement guidelines and best practices 5. Reporting and Planning • Prepare bi-monthly management reports and other ad-hoc reports as required • Assist with preparing the function's annual workplans and functional reportsWhat we are looking for:
  • Relevant experience in office administration, with strong stakeholder and project management skills, preferably in a government setting • Good knowledge of sustainability practices and Green Mark Certification processes • Proficiency in procurement, contract and vendor management • Familiarity with asset and records management systems • Good writing and communication skills • Ability to multitask and prioritise in a fast-paced environment • Proactive problem-solver with a positive "can-do" attitude • Independent, proactive and meticulous
About VITAL:Looking to make an impact in your career? Join VITAL, a department under the Ministry of Finance that is transforming the delivery of corporate services in the Singapore Public Service. As the Central Agency for Corporate Shared Services, we provide HR, Payroll, Finance, Procurement and other essential services to over 100,000 public officers and 100 government agencies. Also as the Robotics & Automation Lead for corporate and administrative services domain, we are at the forefront of driving innovation and technology adoption. More than just an organisation, we are a community committed to creating an inclusive environment that cares for our officers. We prioritise your growth and development, offering exciting career prospects and training opportunities in high-demand skills like Data Analytics, Design Thinking and Robotics Process Automation. We understand the importance of work-life harmony and strive to support our officers in achieving it. If you are a dynamic and innovative team player who aligns with our vision, we invite you to apply and be part of VITAL shaping the future of corporate shared services! Visit us at www.vital.gov.sg or follow us on LinkedIn at www.linkedin.com/company/vital-ministry-of-finance.
What the role is:VITAL is seeking a dynamic Senior Manager/Manager to join our Corporate Administration team and lead transformative initiatives in our workplace environment.What you will be working on:1. Workplace Transformation & Sustainability • Co-lead the renovation project for VITAL's main office @ Maxwell, driving innovation in workspace design • Lead the achievement and maintenance of Green Mark Certification • Work with IT to implement digital communication infrastructure 2. Office Administration and Asset Management • Oversee office administration, including procurement and inventory management of office supplies, stationery and pantry items • Lead asset management initiatives, including conducting annual stock-takes and refining inventory management processes 3. Records Management • Oversee physical and digital records management • Ensure proper handling, storage and disposal of government documents in line with governance guidelines 4. Procurement and Contract Management • Drive procurement processes and contract management for the above administrative functions • Ensure compliance with government procurement guidelines and best practices 5. Reporting and Planning • Prepare bi-monthly management reports and other ad-hoc reports as required • Assist with preparing the function's annual workplans and functional reportsWhat we are looking for:
  • Relevant experience in office administration, with strong stakeholder and project management skills, preferably in a government setting • Good knowledge of sustainability practices and Green Mark Certification processes • Proficiency in procurement, contract and vendor management • Familiarity with asset and records management systems • Good writing and communication skills • Ability to multitask and prioritise in a fast-paced environment • Proactive problem-solver with a positive "can-do" attitude • Independent, proactive and meticulous
About VITAL:Looking to make an impact in your career? Join VITAL, a department under the Ministry of Finance that is transforming the delivery of corporate services in the Singapore Public Service. As the Central Agency for Corporate Shared Services, we provide HR, Payroll, Finance, Procurement and other essential services to over 100,000 public officers and 100 government agencies. Also as the Robotics & Automation Lead for corporate and administrative services domain, we are at the forefront of driving innovation and technology adoption. More than just an organisation, we are a community committed to creating an inclusive environment that cares for our officers. We prioritise your growth and development, offering exciting career prospects and training opportunities in high-demand skills like Data Analytics, Design Thinking and Robotics Process Automation. We understand the importance of work-life harmony and strive to support our officers in achieving it. If you are a dynamic and innovative team player who aligns with our vision, we invite you to apply and be part of VITAL shaping the future of corporate shared services! Visit us at www.vital.gov.sg or follow us on LinkedIn at www.linkedin.com/company/vital-ministry-of-finance.