Front Desk cum Admin Officer / Up to $2,390 per month/ Woodlands

Job Description

• Manages and oversees the reception area and is responsible for assisting students, parents, and other visitors who come in-person, as well as answering phone inquiries and coordinating with staff members.
• Handle movements of documents e.g. mail and parcels
• Take charge of receiving all deliveries at the reception counter, including those from suppliers, parents, and students.
• Attend to contractor’s request and calling for Operations Support Officer as needed to support school activities
• Manage the distribution of keys to appropriate personnel for access to facilities, and also handle the operation of key presses.
• Handle requests by students/parents/staff e.g.
• Early dismissal of students for valid reasons,
• IPAD tablet issues of students,
• Financial assistance liaison/application status liaison,
• Admission and release of students from e.g. Sick Bay/Isolation room
• Photostatting assistance (e.g. student NRIC registration),
• Student’s requests for e.g. school uniform items, bandages, ice-packs
• Student assignments, surveys and returns to forward to staff
• Carry out basic tasks such as sending and receiving documents via email and fax.
• Take part in school emergency preparedness exercises such as lockdown drills and fire drills, as well as any relevant school events or outings approved by the school leaders.
• Handling of safety equipment e.g. handphones, walkie-talkies for exercises
• Distribution of certificates, documents and other items
• Simple checking and consolidation of documents
• Handle Lost and Found items within MOE policies and with staff guidance
• Assist staff in handling simple administrative matters (Temperature-taking, Covid-19 tasks)
• Perform simple data entry tasks if needed only
• Undertake any simple general tasks/duties in the school that are assigned by the school leaders/Administration Manager, which may include tasks such as shredding of documents

Requirements

• Min GCE “N” Levels (3 or more passes), or relevant ESS Certificates, Higher / NITEC in Business related disciplines or Polytechnic Diploma
• Min relevant 3 years working experience in front desk and administration, preferably in schools
• Have a pleasant demeanor and able to deliver good customer service
• Be able to work independently and work as a team
• Proficient in MS Office

Working hours

• Mondays to Thursdays: 7:00am to 4:00pm
• Fridays: 7:00am to 3.30pm
• Inclusive of 30 Minutes lunch break daily
• Service not required on Saturdays, Sundays and gazetted public holidays

Additional info

• Contract Period: Immediate to 30 September 2025 (with option to extend)
• This is outsource role

If you are what we are looking for & keen to apply, kindly send in your resume (in MS Word format) to Mindy at / Susan at | 64941546

All Curriculum Vitaes will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be notified.

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’ PDPA and .

Susan Teo

EA License No. 93C4403

EA Regn. No. R1328587

Job Description

• Manages and oversees the reception area and is responsible for assisting students, parents, and other visitors who come in-person, as well as answering phone inquiries and coordinating with staff members.
• Handle movements of documents e.g. mail and parcels
• Take charge of receiving all deliveries at the reception counter, including those from suppliers, parents, and students.
• Attend to contractor’s request and calling for Operations Support Officer as needed to support school activities
• Manage the distribution of keys to appropriate personnel for access to facilities, and also handle the operation of key presses.
• Handle requests by students/parents/staff e.g.
• Early dismissal of students for valid reasons,
• IPAD tablet issues of students,
• Financial assistance liaison/application status liaison,
• Admission and release of students from e.g. Sick Bay/Isolation room
• Photostatting assistance (e.g. student NRIC registration),
• Student’s requests for e.g. school uniform items, bandages, ice-packs
• Student assignments, surveys and returns to forward to staff
• Carry out basic tasks such as sending and receiving documents via email and fax.
• Take part in school emergency preparedness exercises such as lockdown drills and fire drills, as well as any relevant school events or outings approved by the school leaders.
• Handling of safety equipment e.g. handphones, walkie-talkies for exercises
• Distribution of certificates, documents and other items
• Simple checking and consolidation of documents
• Handle Lost and Found items within MOE policies and with staff guidance
• Assist staff in handling simple administrative matters (Temperature-taking, Covid-19 tasks)
• Perform simple data entry tasks if needed only
• Undertake any simple general tasks/duties in the school that are assigned by the school leaders/Administration Manager, which may include tasks such as shredding of documents

Requirements

• Min GCE “N” Levels (3 or more passes), or relevant ESS Certificates, Higher / NITEC in Business related disciplines or Polytechnic Diploma
• Min relevant 3 years working experience in front desk and administration, preferably in schools
• Have a pleasant demeanor and able to deliver good customer service
• Be able to work independently and work as a team
• Proficient in MS Office

Working hours

• Mondays to Thursdays: 7:00am to 4:00pm
• Fridays: 7:00am to 3.30pm
• Inclusive of 30 Minutes lunch break daily
• Service not required on Saturdays, Sundays and gazetted public holidays

Additional info

• Contract Period: Immediate to 30 September 2025 (with option to extend)
• This is outsource role

If you are what we are looking for & keen to apply, kindly send in your resume (in MS Word format) to Mindy at / Susan at | 64941546

All Curriculum Vitaes will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be notified.

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’ PDPA and .

Susan Teo

EA License No. 93C4403

EA Regn. No. R1328587