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HR & Admin Assistant (Reception)
$ 2,300 - $ 3,500 / month
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ROLES & RESPONSIBILITIES
- Provide support to the HR department by managing daily administrative and HR tasks, including overseeing office security, maintaining the work environment, managing office facilities, and handling related responsibilities.
- Manage the main telephone line, ensuring calls are promptly and accurately transferred, and messages are taken and relayed in a timely manner.
- Coordinate the reception of visitors to the RMS Singapore office, including welcoming and registering guests, providing guidance, notifying relevant colleagues, and offering courteous greetings.
- Maintain a clean and professional reception area to reflect the company's image, and design welcome banners for visiting customers.
- Track and calculate overtime hours for safety technicians, and provide coverage for warehouse overtime management when the responsible person is absent.
- Oversee the collection, recording, calculation, and management of employees' daily attendance records.
- Handle daily mail and package management, including receiving and distributing items.
- Oversee office stationery and souvenir inventory management, including monitoring stock levels, recording requests, packing souvenir items, and managing the purchasing and distribution processes.
- Assist with daily meeting and customer visit arrangements, including preparing meeting rooms and necessary facilities.
- Prepare documents for the renewal of company licenses and memberships, ensuring they are completed before their expiration.
- Assist with submitting claims for corporate cards and processing mileage/personal expense claims for the manager.
- Create new accounts for the WeCom (corporate messaging platform) and AX System based on departmental requirements.
- Source suppliers for office supplies, and handle the creation of purchase orders for all acquisitions, including maintenance, rental, and licenses.
WORKING REQUIREMENTS
- ‘O’ Level or above in a related field
- Relevant admin, and human resource knowledge is preferred
- Demonstrate a welcoming, friendly, and proactive attitude with prompt responsiveness.
- Strong sense of responsibilities
- Ability to work under pressure and respond promptly and effectively.
- Proficient in spoken and listening English
- Practical knowledge and experience with MS Office
- Facility Management Experience will be a bonus.
ROLES & RESPONSIBILITIES
- Provide support to the HR department by managing daily administrative and HR tasks, including overseeing office security, maintaining the work environment, managing office facilities, and handling related responsibilities.
- Manage the main telephone line, ensuring calls are promptly and accurately transferred, and messages are taken and relayed in a timely manner.
- Coordinate the reception of visitors to the RMS Singapore office, including welcoming and registering guests, providing guidance, notifying relevant colleagues, and offering courteous greetings.
- Maintain a clean and professional reception area to reflect the company's image, and design welcome banners for visiting customers.
- Track and calculate overtime hours for safety technicians, and provide coverage for warehouse overtime management when the responsible person is absent.
- Oversee the collection, recording, calculation, and management of employees' daily attendance records.
- Handle daily mail and package management, including receiving and distributing items.
- Oversee office stationery and souvenir inventory management, including monitoring stock levels, recording requests, packing souvenir items, and managing the purchasing and distribution processes.
- Assist with daily meeting and customer visit arrangements, including preparing meeting rooms and necessary facilities.
- Prepare documents for the renewal of company licenses and memberships, ensuring they are completed before their expiration.
- Assist with submitting claims for corporate cards and processing mileage/personal expense claims for the manager.
- Create new accounts for the WeCom (corporate messaging platform) and AX System based on departmental requirements.
- Source suppliers for office supplies, and handle the creation of purchase orders for all acquisitions, including maintenance, rental, and licenses.
WORKING REQUIREMENTS
- ‘O’ Level or above in a related field
- Relevant admin, and human resource knowledge is preferred
- Demonstrate a welcoming, friendly, and proactive attitude with prompt responsiveness.
- Strong sense of responsibilities
- Ability to work under pressure and respond promptly and effectively.
- Proficient in spoken and listening English
- Practical knowledge and experience with MS Office
- Facility Management Experience will be a bonus.