Corporate Secretary
Job Description
- We are seeking a proactive and detail-oriented professional to join our team in a Corporate Secretary role. This position involves a blend of administrative, corporate secretarial, and cross-functional responsibilities. The ideal candidate will play a crucial part in ensuring the smooth operation of day-to-day tasks and maintaining compliance with regulatory requirements.
Key Responsibilities
Administrative Support
• Prepare documents, invoices, and other materials as required.
• Manage correspondence, including emails and written communications.
• Organize meetings, prepare agendas, and take meeting minutes.
• Maintain and update internal registers, corporate records, and databases.
• Respond to client queries and requests in a professional and timely manner.
Corporate Secretarial Duties
• Draft and Review Company Contracts
o Prepare and review legal documents related to corporate restructuring,
including share transfers, changes in directorship (appointment or
resignation), and shareholder agreements.
o Ensure all contractual obligations comply with statutory requirements
and company policies.
o Work closely with internal teams and legal advisors to maintain accuracy
and regulatory adherence.
• Regulatory Filings and Compliance
o Perform electronic filings with ACRA (Accounting and Corporate
Regulatory Authority) for company incorporation, annual returns, changes
in directorship, share capital amendments, and other statutory filings.
o Manage e-stamping transactions with IRAS (Inland Revenue Authority of
Singapore) for corporate transactions such as share transfers and other
tax-related matters.
o Ensure compliance with the Companies Act, ACRA regulations, and other
statutory laws applicable to corporate governance.
o Monitor regulatory updates and implement necessary adjustments to
maintain compliance.
• Corporate Documentation and Record-Keeping
o Maintain and update statutory registers, including registers of members,
directors, secretaries, and significant controllers.
o Ensure proper filing, safekeeping, and accessibility of corporate
documents, including board resolutions, minutes of meetings,
shareholder agreements, and regulatory filings.
o Manage deadlines for regulatory reporting and corporate filings to avoid
penalties.
• Corporate Actions and Share Transactions
o Assist in the execution of corporate actions, including share issuances,
share buybacks, scrip dividends, and rights issues.
o Coordinate with relevant parties for approvals, documentation, and
execution of corporate transactions.
o Ensure compliance with corporate governance standards for all corporate
actions.
• Corporate Structure and Business Expansion
o Support the setup of new subsidiaries or business entities, including
regulatory registration, corporate structuring, and governance
requirements.
o Assist in the establishment of employee share schemes and provide
compliance guidance.
o Facilitate restructuring initiatives and organizational changes in alignment
with business strategies.
• Advisory and Governance Support
o Provide guidance to internal stakeholders on corporate governance best
practices, annual compliance obligations, and statutory requirements.
o Advise management and stakeholders on regulatory changes that may
impact business operations.
o Assist in ensuring the company meets its corporate governance
obligations and reporting standards.
Other Tasks
Handle various responsibilities including office management, document
preparation, scheduling, recruitment support, and assistance with project
coordination.
Arrange Travel Schedules for overseas business partners, and stakeholders.
Other duties assigned by senior management.
Job Description
- We are seeking a proactive and detail-oriented professional to join our team in a Corporate Secretary role. This position involves a blend of administrative, corporate secretarial, and cross-functional responsibilities. The ideal candidate will play a crucial part in ensuring the smooth operation of day-to-day tasks and maintaining compliance with regulatory requirements.
Key Responsibilities
Administrative Support
• Prepare documents, invoices, and other materials as required.
• Manage correspondence, including emails and written communications.
• Organize meetings, prepare agendas, and take meeting minutes.
• Maintain and update internal registers, corporate records, and databases.
• Respond to client queries and requests in a professional and timely manner.
Corporate Secretarial Duties
• Draft and Review Company Contracts
o Prepare and review legal documents related to corporate restructuring,
including share transfers, changes in directorship (appointment or
resignation), and shareholder agreements.
o Ensure all contractual obligations comply with statutory requirements
and company policies.
o Work closely with internal teams and legal advisors to maintain accuracy
and regulatory adherence.
• Regulatory Filings and Compliance
o Perform electronic filings with ACRA (Accounting and Corporate
Regulatory Authority) for company incorporation, annual returns, changes
in directorship, share capital amendments, and other statutory filings.
o Manage e-stamping transactions with IRAS (Inland Revenue Authority of
Singapore) for corporate transactions such as share transfers and other
tax-related matters.
o Ensure compliance with the Companies Act, ACRA regulations, and other
statutory laws applicable to corporate governance.
o Monitor regulatory updates and implement necessary adjustments to
maintain compliance.
• Corporate Documentation and Record-Keeping
o Maintain and update statutory registers, including registers of members,
directors, secretaries, and significant controllers.
o Ensure proper filing, safekeeping, and accessibility of corporate
documents, including board resolutions, minutes of meetings,
shareholder agreements, and regulatory filings.
o Manage deadlines for regulatory reporting and corporate filings to avoid
penalties.
• Corporate Actions and Share Transactions
o Assist in the execution of corporate actions, including share issuances,
share buybacks, scrip dividends, and rights issues.
o Coordinate with relevant parties for approvals, documentation, and
execution of corporate transactions.
o Ensure compliance with corporate governance standards for all corporate
actions.
• Corporate Structure and Business Expansion
o Support the setup of new subsidiaries or business entities, including
regulatory registration, corporate structuring, and governance
requirements.
o Assist in the establishment of employee share schemes and provide
compliance guidance.
o Facilitate restructuring initiatives and organizational changes in alignment
with business strategies.
• Advisory and Governance Support
o Provide guidance to internal stakeholders on corporate governance best
practices, annual compliance obligations, and statutory requirements.
o Advise management and stakeholders on regulatory changes that may
impact business operations.
o Assist in ensuring the company meets its corporate governance
obligations and reporting standards.
Other Tasks
Handle various responsibilities including office management, document
preparation, scheduling, recruitment support, and assistance with project
coordination.
Arrange Travel Schedules for overseas business partners, and stakeholders.
Other duties assigned by senior management.