Administrative Executive
We are looking for a highly organised and proactive Administrative Executive to provide exceptional administrative and secretarial support. If you are someone who thrives on learning and striving for excellence, we want to hear from you.
Primary Purpose and Scope
As an Administrative Executive at ISS Data Pte Ltd, you will play a key role in providing administrative and secretarial support to our Managing Director and a dynamic team of consultants. Working directly with the Managing Director, you will be involved in a variety of tasks that require excellent organisational skills, attention to detail, and the ability to handle multiple priorities with ease.
Key Result Areas and Accountabilities
- Executive Support: Manage the Managing Director's calendar, scheduling meetings, appointments, and travel plans efficiently.
- Meeting Management: Organise meetings from booking rooms to arranging food/drinks, setting up virtual meetings, sending reminders, preparing agendas, taking minutes and following up on action items.
- Travel Coordination: Handle travel arrangements including preparing itineraries, making visa applications, booking flights, accommodations and transportation.
- Communication Support: Effectively handle all communication channels including receiving and fielding inquiries, composing responses to ensure efficient communication flow within the team and with external parties and maintaining confidentiality.
- Project Support: Assist with the execution of Company projects by preparing and tracking documents, ensuring timely task completion and maintaining accurate records.
- Information Management: Conduct research, gather data and prepare reports or summaries to support decision-making
- Document Management: Prepare, draft, edit and proofread various documents, reports, presentations and other materials. Effectively file and maintain records for easy access.
- Finance Support: Review and verify expense claims and receipts, ensuring accuracy and addressing discrepancies. Prepare invoices including monitoring accounts receivable and following up with customers to ensure timely collection of accounts receivables.
- HR Support: Manage employee records including attendance, leaves, and medical certificates.
- Office Management: Oversee the day-to-day operations of the office including maintaining office supplies and liaising with building management on maintenance and services.
- Problem-solving: Proactively anticipate needs, adapt to changes, and take the initiative to improve efficiency and workflow. Handle ad-hoc duties as required.
Requirements
Must have:
- A Diploma or higher education in any field.
- At least1 year of relevant experience in an administrative role.
- Strong interpersonal skills with the ability to communicate clearly and professionally.
- Exceptionaltime management, organisational, and multitasking abilitieswith attention to detail.
- Ability to work independently and as part of a team.
- Proactive with strong problem-solving and analytical skills.
- Singaporean citizen or PR with a strong command of both spoken and written English.
Nice to have:
- Proficiency in other languages, such as Mandarin orTamil
- Experience working in Professional Services or Consulting environment
- Familiarity with working in global virtual teams
* We regret that only shortlisted applicants will be contacted.
** We will only be looking at direct applications submitted through the Mycareersfuture portal for this position.
We are looking for a highly organised and proactive Administrative Executive to provide exceptional administrative and secretarial support. If you are someone who thrives on learning and striving for excellence, we want to hear from you.
Primary Purpose and Scope
As an Administrative Executive at ISS Data Pte Ltd, you will play a key role in providing administrative and secretarial support to our Managing Director and a dynamic team of consultants. Working directly with the Managing Director, you will be involved in a variety of tasks that require excellent organisational skills, attention to detail, and the ability to handle multiple priorities with ease.
Key Result Areas and Accountabilities
- Executive Support: Manage the Managing Director's calendar, scheduling meetings, appointments, and travel plans efficiently.
- Meeting Management: Organise meetings from booking rooms to arranging food/drinks, setting up virtual meetings, sending reminders, preparing agendas, taking minutes and following up on action items.
- Travel Coordination: Handle travel arrangements including preparing itineraries, making visa applications, booking flights, accommodations and transportation.
- Communication Support: Effectively handle all communication channels including receiving and fielding inquiries, composing responses to ensure efficient communication flow within the team and with external parties and maintaining confidentiality.
- Project Support: Assist with the execution of Company projects by preparing and tracking documents, ensuring timely task completion and maintaining accurate records.
- Information Management: Conduct research, gather data and prepare reports or summaries to support decision-making
- Document Management: Prepare, draft, edit and proofread various documents, reports, presentations and other materials. Effectively file and maintain records for easy access.
- Finance Support: Review and verify expense claims and receipts, ensuring accuracy and addressing discrepancies. Prepare invoices including monitoring accounts receivable and following up with customers to ensure timely collection of accounts receivables.
- HR Support: Manage employee records including attendance, leaves, and medical certificates.
- Office Management: Oversee the day-to-day operations of the office including maintaining office supplies and liaising with building management on maintenance and services.
- Problem-solving: Proactively anticipate needs, adapt to changes, and take the initiative to improve efficiency and workflow. Handle ad-hoc duties as required.
Requirements
Must have:
- A Diploma or higher education in any field.
- At least1 year of relevant experience in an administrative role.
- Strong interpersonal skills with the ability to communicate clearly and professionally.
- Exceptionaltime management, organisational, and multitasking abilitieswith attention to detail.
- Ability to work independently and as part of a team.
- Proactive with strong problem-solving and analytical skills.
- Singaporean citizen or PR with a strong command of both spoken and written English.
Nice to have:
- Proficiency in other languages, such as Mandarin orTamil
- Experience working in Professional Services or Consulting environment
- Familiarity with working in global virtual teams
* We regret that only shortlisted applicants will be contacted.
** We will only be looking at direct applications submitted through the Mycareersfuture portal for this position.