Junior HR Executive (HR Shared Services)
Join us and be part of a dynamic team dedicated to enhancing our workplace and fostering a positive employee experience. As a Junior HR Executive in our HR Shared Services team, you'll play a crucial role in ensuring our HR operations run smoothly and efficiently. You'll be at the heart of our employee lifecycle management, from onboarding new hires to supporting their journey with us.
Job Responsibilities
- Employee Onboarding: Prepare employment contracts, collect employment-related documents, work pass application; and arrange staff passes, pre-employment medical check-up and apparel for new hires, etc.
- Employee Offboarding: Advise employees on leave balances, liaise with Payroll for final payments and work pass cancellation, etc.
- Employee Inquiries: Address and resolve employment-related inquiries from employees in a timely and professional manner.
- Data Management: Update and maintain employee data on a monthly basis to ensure accuracy and compliance.
- Freelancer Management: Oversee contracts and renewals for freelancers, ensuring all agreements are up-to-date.
- Passport Renewals: Monitor foreign employees' passport validity, liaise with site administrators to ensure passport renewals are completed on a timely basis.
- General HR Administration: Perform other HR administrative tasks as required to support the business and employee needs.
Job Requirements
- Diploma in HRM or relevant discipline
- At least 2 years of HR administration work experience, preferably in HR Shared Services.
- Previous experience in HR in the Built Environment sector is a plus.
- Strong organizational skills and attention to detail.
- Strong proficiency in MS Excel and proficient in using HRIS systems.
- Ability to work collaboratively in a team and manage multiple tasks efficiently.
Join us and be part of a dynamic team dedicated to enhancing our workplace and fostering a positive employee experience. As a Junior HR Executive in our HR Shared Services team, you'll play a crucial role in ensuring our HR operations run smoothly and efficiently. You'll be at the heart of our employee lifecycle management, from onboarding new hires to supporting their journey with us.
Job Responsibilities
- Employee Onboarding: Prepare employment contracts, collect employment-related documents, work pass application; and arrange staff passes, pre-employment medical check-up and apparel for new hires, etc.
- Employee Offboarding: Advise employees on leave balances, liaise with Payroll for final payments and work pass cancellation, etc.
- Employee Inquiries: Address and resolve employment-related inquiries from employees in a timely and professional manner.
- Data Management: Update and maintain employee data on a monthly basis to ensure accuracy and compliance.
- Freelancer Management: Oversee contracts and renewals for freelancers, ensuring all agreements are up-to-date.
- Passport Renewals: Monitor foreign employees' passport validity, liaise with site administrators to ensure passport renewals are completed on a timely basis.
- General HR Administration: Perform other HR administrative tasks as required to support the business and employee needs.
Job Requirements
- Diploma in HRM or relevant discipline
- At least 2 years of HR administration work experience, preferably in HR Shared Services.
- Previous experience in HR in the Built Environment sector is a plus.
- Strong organizational skills and attention to detail.
- Strong proficiency in MS Excel and proficient in using HRIS systems.
- Ability to work collaboratively in a team and manage multiple tasks efficiently.