Executive Assistant to Director

Full Time, onsite
RECRUIT INTERNATIONAL CONSULTANTS PTE. LIMITED
Central, Singapore

$ 3,000 - $ 3,400 / month

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Job Description

Your Role

We are looking for an experienced Personal Assistant/ Executive Assistant to Director to provide high-level confidential support to the Director by delivering full secretarial and administrative service to an International Human Resource & Immigration company.

What Will You Do

To manage Director's calendar, for meetings, events, expense reports, and claims submission.
To plan and schedule meetings according to Director’s requirements.
To coordinate internal meeting arrangements for the Director.
To prepare and compile meeting materials, such as presentation decks, files, reports and other information.
To follow up with relevant parties to ensure timely submission of materials prior to the meeting.
To attend meetings or discussions with the Director and record minutes, including person's responsible for the follow-up action points and timeline for completion.
To follow up with relevant parties and record progress of follow-up action items prior to the next meeting.
To conserve the Director's time by reading, researching, collecting and analysing information as needed ahead of time.
To maintain an organized system for tracking, monitoring and prioritising contacts, tasks, and projects for the Director.
To coordinate key initiatives and projects on behalf of the Director.
To support the Director in the management of her IT equipment (e.g., laptop, printers and office phone), mobile devices as well personal and corporate software applications.
To support the EC in planning, organising and executing personal matters.
To manage sensitive matters with a high level of confidentiality and discretion.
Be responsive to emails/ text messages/ phone calls, with contact outside normal business hours.
To perform any other tasks and duties assigned by the Director.

What Do We Want

At least a Diploma/ Degree in a relevant field, preferably in Human Resource Management/ Marketing
At least 2 years of experience in office administration work
Strong written and verbal communication skills.
Initiative and committed
Have strong knowledge in MS Word, Excel, and PowerPoint.
Familiar with Social Media platforms and applications.
Good interpersonal and communication skills.
Good knowledge of MOM/ CPF/ ICA/ IRAS or other immigration work will be an advantage

Job Description

Your Role

What Will You Do

To manage Director's calendar, for meetings, events, expense reports, and claims submission.
To plan and schedule meetings according to Director’s requirements.
To coordinate internal meeting arrangements for the Director.
To prepare and compile meeting materials, such as presentation decks, files, reports and other information.
To follow up with relevant parties to ensure timely submission of materials prior to the meeting.
To attend meetings or discussions with the Director and record minutes, including person's responsible for the follow-up action points and timeline for completion.
To follow up with relevant parties and record progress of follow-up action items prior to the next meeting.
To conserve the Director's time by reading, researching, collecting and analysing information as needed ahead of time.
To maintain an organized system for tracking, monitoring and prioritising contacts, tasks, and projects for the Director.
To coordinate key initiatives and projects on behalf of the Director.
To support the Director in the management of her IT equipment (e.g., laptop, printers and office phone), mobile devices as well personal and corporate software applications.
To support the EC in planning, organising and executing personal matters.
To manage sensitive matters with a high level of confidentiality and discretion.
Be responsive to emails/ text messages/ phone calls, with contact outside normal business hours.
To perform any other tasks and duties assigned by the Director.

What Do We Want

At least a Diploma/ Degree in a relevant field, preferably in Human Resource Management/ Marketing
At least 2 years of experience in office administration work
Strong written and verbal communication skills.
Initiative and committed
Have strong knowledge in MS Word, Excel, and PowerPoint.
Familiar with Social Media platforms and applications.
Good interpersonal and communication skills.
Good knowledge of MOM/ CPF/ ICA/ IRAS or other immigration work will be an advantage