Full Time Personal Assistant cum operation (Hybrids - Singapore)

Stag Match , offering a diverse range of adult and children's courses, seeks a proactive and versatile Personal Assistant (PA) and Operations Coordinator. This role requires an individual who can effectively manage administrative tasks, support operations, and coordinate with various stakeholders.

Responsibilities:

• Operational Coordination:
• Coordinate and communicate with the outsourced IT team.
• Assist in manpower coordination and scheduling.
• Support daily operational tasks.
• Improve Standard Operating Procedures (SOPs) and operational efficiency.
• Manage projects from initiation to completion.
• Provide training to new staffs.
• Able to travel from branch to branch if requested.
• Administrative Support:
• Manage the Director's correspondence, ensuring timely and appropriate responses.
• Maintain the Director's office systems, including data management and filing.
• Conduct research and follow up on action items for the Director.
• Prepare documents, briefing papers, reports, and presentations.
• Organize meetings, prepare agendas, and distribute meeting materials.
• Assist in arranging funding partner and other events.
• Greet and assist visitors.
• Manage incoming and outgoing mail.
• Screen and direct phone calls and distribute correspondence.
• Manage the Director's electronic diary and schedule appointments.
• Screen calls, inquiries, and requests, and handle them appropriately.
• Manage emails.
• Take dictation and minutes.
• Create and format presentations and documentation.
• Source office supplies.
• Prepare reports and documentation for meetings.
• Maintain office filing systems.
• Assist with ad-hoc administrative and project requirements.
• Assist in Book-keeping of the business and payroll.
• Assist Training.
• Interact and coordinate with clients and stakeholders.
• Assist with report documentation and submission.
• Financial Support:
• Assist in bookkeeping and payroll.

Requirements:

• Computer literacy.
• Resourcefulness.
• Good IT knowledge (e.g., web development).
• Strong project management skills.
• Excellent verbal and written communication skills.
• Professional discretion.
• Efficiency.
• Strong time management and organizational skills.
• Ability to work independently and take initiative.
• Team player.

Job Types: Full-time, Permanent, Contract
Contract length: 12 months

Pay: $2,500.00 - $4,500.00 per month

Benefits:

• Cell phone reimbursement
• Professional development
• Work from home

Schedule:

• On call

Supplemental Pay:

• Performance bonus

Work Location: Hybrid remote in Singapore 329979