Administrative Assistant - Oil and Gas MNC (6 Mon Contract , Pulau Bukom) - up to $3K

Scope of Work

1. Coordinate and Standardize Administrative Tasks

Ensure smooth daily operations by coordinating and standardizing administrative tasks within the Production Unit.

2. Onboarding Support for New Hires

Assist in the onboarding process, particularly for Process Technicians Training Programme (PTTP), including provision of Personal Protective Equipment (PPE), IT setup, and administrative support.

3. Support Production Projects

Provide administrative support for ongoing production projects as required.

4. Support Production Training & Competency Needs:

Collate and maintain training and assessment materials, supporting the training and competency development of production team members.

5. Identify Process Improvement Opportunities:

Continuously identify and suggest improvements in administrative processes to enhance efficiency and effectiveness.

6. Organize Production Unit Activities

Assist in organizing various activities for the production unit, such as away days, meetings, room bookings, and catering arrangements.

7. Process Purchase Orders (POs) and Purchase Requisitions (PRs)

Handle POs and PRs for central billing related to services like photocopying, facility management, HSSE essentials, and logistics.

8. Support Turnaround Coordinators

Provide administrative support during turnaround and shutdown periods.

9. Vendor Management and Inventory Control

Act as the focal point for managing vendor-managed inventory for pantry supplies, office supplies, stationery, and distribution of items like gifts.

10. Maintain Employee Records

Maintain records related to employee measurements of Flame Retardant Clothing (FRC).

11. Visitor Management

Coordinate visitor appointments and logistics for visits to the site, including visitor passes and PPE requirements.

12. Support Production Procedures

Assist in formatting procedures, converting them to appropriate formats like VERSA, and ensuring documentation is tracked and valid for continuous application.

13. Liaison with Training Program Owners

Collaborate with site training program owners to collect and maintain latest training materials and assessment checklists in a common portal for control purposes.

14. Maintain PTTP Training Records

Maintain and submit records of PTTP training programs as per regulatory requirements for subsidy/funding purposes.

15. Provide GSAP Training Support

Offer training support to production team members on basic GSAP (Global Service and Asset Protection) usage, acting as the focal point for PU’s administration related to GSAP.

16. Ensure Office Environment Standards

Maintain housekeeping standards in the PU office environment in coordination with Estate Management and assigned contractors.

17. IT System Management in Control Room

Manage IT systems within the control room to ensure smooth operations.

18. Support PUM & Real Estate in Renovation Projects

Assist the PUM and Real Estate team in managing renovation projects related to office spaces.

19. Office Security Management

Manage office security measures to ensure a safe working environment.

20. Organize Festive Celebrations

Coordinate and organize festive lunch celebrations for the production unit.

Requirements

· At least 2 year of relevant experience

· Proficiency with MS Office required.

· Must be able to multi-task and prioritize.

· Strong communication skills and organizational skills are required.

· Works with moderate work direction, and can identify issues/problems but may need assistance in resolving.

· Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience

If you are keen to know more about this role, please email Mary at and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Group’s PDPA and e2i’s PDPA.

Mary Marquez (EA Regn No: R1326974)

RMA Consultants Pte Ltd (EA Licence No: 93C4403)

Scope of Work

1. Coordinate and Standardize Administrative Tasks

Ensure smooth daily operations by coordinating and standardizing administrative tasks within the Production Unit.

2. Onboarding Support for New Hires

Assist in the onboarding process, particularly for Process Technicians Training Programme (PTTP), including provision of Personal Protective Equipment (PPE), IT setup, and administrative support.

3. Support Production Projects

Provide administrative support for ongoing production projects as required.

4. Support Production Training & Competency Needs:

Collate and maintain training and assessment materials, supporting the training and competency development of production team members.

5. Identify Process Improvement Opportunities:

Continuously identify and suggest improvements in administrative processes to enhance efficiency and effectiveness.

6. Organize Production Unit Activities

Assist in organizing various activities for the production unit, such as away days, meetings, room bookings, and catering arrangements.

7. Process Purchase Orders (POs) and Purchase Requisitions (PRs)

Handle POs and PRs for central billing related to services like photocopying, facility management, HSSE essentials, and logistics.

8. Support Turnaround Coordinators

Provide administrative support during turnaround and shutdown periods.

9. Vendor Management and Inventory Control

Act as the focal point for managing vendor-managed inventory for pantry supplies, office supplies, stationery, and distribution of items like gifts.

10. Maintain Employee Records

Maintain records related to employee measurements of Flame Retardant Clothing (FRC).

11. Visitor Management

Coordinate visitor appointments and logistics for visits to the site, including visitor passes and PPE requirements.

12. Support Production Procedures

Assist in formatting procedures, converting them to appropriate formats like VERSA, and ensuring documentation is tracked and valid for continuous application.

13. Liaison with Training Program Owners

Collaborate with site training program owners to collect and maintain latest training materials and assessment checklists in a common portal for control purposes.

14. Maintain PTTP Training Records

Maintain and submit records of PTTP training programs as per regulatory requirements for subsidy/funding purposes.

15. Provide GSAP Training Support

Offer training support to production team members on basic GSAP (Global Service and Asset Protection) usage, acting as the focal point for PU’s administration related to GSAP.

16. Ensure Office Environment Standards

Maintain housekeeping standards in the PU office environment in coordination with Estate Management and assigned contractors.

17. IT System Management in Control Room

Manage IT systems within the control room to ensure smooth operations.

18. Support PUM & Real Estate in Renovation Projects

Assist the PUM and Real Estate team in managing renovation projects related to office spaces.

19. Office Security Management

Manage office security measures to ensure a safe working environment.

20. Organize Festive Celebrations

Coordinate and organize festive lunch celebrations for the production unit.

Requirements

· At least 2 year of relevant experience

· Proficiency with MS Office required.

· Must be able to multi-task and prioritize.

· Strong communication skills and organizational skills are required.

· Works with moderate work direction, and can identify issues/problems but may need assistance in resolving.

· Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience

If you are keen to know more about this role, please email Mary at and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Group’s PDPA and e2i’s PDPA.

Mary Marquez (EA Regn No: R1326974)

RMA Consultants Pte Ltd (EA Licence No: 93C4403)