Personal Assistant / Virtual Assistant (Part-Time)

Personal Assistant / Virtual Assistant (Part-Time)
Location: Singapore preferred (Remote / Hybrid possible for the right candidate)

About The Outsource Studio
The Outsource Studio is a Singapore-based international outsourcing company specialising in providing design, technical, and operational support services to the interior design, architecture, and creative industries. We collaborate closely with design studios, developers, and private clients across Asia and beyond, supporting them in delivering well-designed and inspiring spaces.

With a growing portfolio and a fast-paced working environment, we are looking for reliable and proactive support to help keep things running smoothly behind the scenes.

The Role
We are seeking a highly organised, detail-oriented Part-Time Personal Assistant / Virtual Assistant to support the Director of The Outsource Studio with day-to-day administrative, scheduling, and operational tasks. This is a dynamic role suited to someone who is dependable, flexible, and proactive, with excellent communication skills and a strong sense of initiative.

This role will involve both professional and personal support tasks and is ideal for someone who thrives on helping things run efficiently and enjoys working independently.

Key Responsibilities

• Manage the Director’s calendar, including scheduling internal and external meetings, calls, and travel.
• Organise digital files, emails, documents, and folders for ease of access and workflow.
• Assist with basic bookkeeping and invoice tracking, including liaising with the accountant when necessary.
• Support project coordination through email correspondence, tracking deadlines, and following up with vendors or team members.
• Prepare simple presentation decks, meeting notes, and project summaries as needed.
• Conduct online research and assist with sourcing materials, services, or suppliers.
• Personal admin support as required (e.g. travel bookings, appointments, reminders).
• Maintain confidentiality and discretion in all matters.

About You
You’re resourceful, efficient, and trustworthy, with an eye for detail and a calm, can-do attitude. You’re comfortable working independently, managing multiple tasks, and adapting to changing priorities. You take pride in staying one step ahead and helping things run smoothly.

Requirements & Attributes

• Prior experience as a personal assistant, executive assistant, or virtual assistant preferred.
• Strong written and verbal communication skills.
• Proficient in Google Workspace (Docs, Sheets, Drive, Calendar).
• Highly organised and able to manage multiple priorities.
• Discreet and respectful of confidential information.
• Based in Singapore preferred, but remote applicants with excellent English and time zone compatibility will be considered.
• Must be available for 10–20 hours per week, with flexibility across days.

If you're someone who enjoys being the behind-the-scenes force that keeps things moving, we'd love to hear from you. Please send us your CV and a brief introduction.

Job Types: Part-time, Freelance

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Work from home

Work Location: Remote

Personal Assistant / Virtual Assistant (Part-Time)
Location: Singapore preferred (Remote / Hybrid possible for the right candidate)

About The Outsource Studio
The Outsource Studio is a Singapore-based international outsourcing company specialising in providing design, technical, and operational support services to the interior design, architecture, and creative industries. We collaborate closely with design studios, developers, and private clients across Asia and beyond, supporting them in delivering well-designed and inspiring spaces.

With a growing portfolio and a fast-paced working environment, we are looking for reliable and proactive support to help keep things running smoothly behind the scenes.

The Role
We are seeking a highly organised, detail-oriented Part-Time Personal Assistant / Virtual Assistant to support the Director of The Outsource Studio with day-to-day administrative, scheduling, and operational tasks. This is a dynamic role suited to someone who is dependable, flexible, and proactive, with excellent communication skills and a strong sense of initiative.

This role will involve both professional and personal support tasks and is ideal for someone who thrives on helping things run efficiently and enjoys working independently.

Key Responsibilities

• Manage the Director’s calendar, including scheduling internal and external meetings, calls, and travel.
• Organise digital files, emails, documents, and folders for ease of access and workflow.
• Assist with basic bookkeeping and invoice tracking, including liaising with the accountant when necessary.
• Support project coordination through email correspondence, tracking deadlines, and following up with vendors or team members.
• Prepare simple presentation decks, meeting notes, and project summaries as needed.
• Conduct online research and assist with sourcing materials, services, or suppliers.
• Personal admin support as required (e.g. travel bookings, appointments, reminders).
• Maintain confidentiality and discretion in all matters.

About You
You’re resourceful, efficient, and trustworthy, with an eye for detail and a calm, can-do attitude. You’re comfortable working independently, managing multiple tasks, and adapting to changing priorities. You take pride in staying one step ahead and helping things run smoothly.

Requirements & Attributes

• Prior experience as a personal assistant, executive assistant, or virtual assistant preferred.
• Strong written and verbal communication skills.
• Proficient in Google Workspace (Docs, Sheets, Drive, Calendar).
• Highly organised and able to manage multiple priorities.
• Discreet and respectful of confidential information.
• Based in Singapore preferred, but remote applicants with excellent English and time zone compatibility will be considered.
• Must be available for 10–20 hours per week, with flexibility across days.

If you're someone who enjoys being the behind-the-scenes force that keeps things moving, we'd love to hear from you. Please send us your CV and a brief introduction.

Job Types: Part-time, Freelance

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Work from home

Work Location: Remote