Administrator

The Talent People x JSIT-PE

The Talent People is proud to partner with JSIT-PE, a government initiative aimed at strengthening Singapore’s Precision Engineering sector by addressing manpower challenges and fostering industry growth.

By applying for our job opportunities, you’re joining a strategic effort to enhance Singapore’s Precision Engineering landscape.

Job Description

A Semi-Conductor Testing Equipment Manufacturer is seeking an Administrator to join their team.

Key Responsibilities:

• General Administrative Support: Provide daily administrative assistance to the management team, departments, and employees, including answering phones, handling emails, and scheduling meetings.
• Office Management: Oversee the smooth operation of the office, including managing office supplies, equipment, and ensuring a comfortable working environment.
• Document Management: Organize and maintain important company documents, including contracts, reports, correspondence, and files, ensuring they are easily accessible and properly archived.
• Scheduling & Coordination: Manage appointments, travel arrangements, and event coordination for senior management and employees, ensuring all logistics are in place.
• Correspondence & Communication: Draft and send professional emails, letters, and memos to clients, suppliers, and other external stakeholders. Ensure clear communication between departments.
• Support Project Teams: Assist with project-related tasks, including documentation, reporting, and coordination between teams to ensure deadlines and deliverables are met.
• Expense Management: Assist in tracking office-related expenses and assist with budget management to ensure cost-efficiency.
• Database Management: Maintain and update internal databases and records, ensuring accuracy and timely updates for all stakeholders.
• Health and Safety Compliance: Ensure that the office environment adheres to health, safety, and legal regulations.
• Ad-hoc Support: Provide support to various departments, including HR, finance, and operations, as needed for special projects or tasks.

Job Requirements:

• Education: Diploma or Degree in Business Administration, Management, or a related field.
• Experience: Minimum of 2 years of experience in an administrative or office management role, preferably in a technology or manufacturing company.
• Skills:Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  Experience with office management software and tools (e.g., ERP, Google Workspace) is a plus.
  
• Organizational Skills: Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Communication Skills: Strong written and verbal communication skills. Ability to interact effectively with all levels of staff, clients, and external stakeholders.
• Attention to Detail: High level of accuracy and attention to detail in administrative tasks and documentation.
• Team Player: Strong collaborative skills with a proactive, positive attitude. Ability to work well within a team and independently.
• Problem-Solving: Ability to address challenges quickly and find practical solutions while maintaining smooth operations.
• Adaptability: Comfortable working in a fast-paced environment and able to manage changing priorities.

The Talent People 24C2589

The Talent People x JSIT-PE

The Talent People is proud to partner with JSIT-PE, a government initiative aimed at strengthening Singapore’s Precision Engineering sector by addressing manpower challenges and fostering industry growth.

By applying for our job opportunities, you’re joining a strategic effort to enhance Singapore’s Precision Engineering landscape.

Job Description

A Semi-Conductor Testing Equipment Manufacturer is seeking an Administrator to join their team.

Key Responsibilities:

• General Administrative Support: Provide daily administrative assistance to the management team, departments, and employees, including answering phones, handling emails, and scheduling meetings.
• Office Management: Oversee the smooth operation of the office, including managing office supplies, equipment, and ensuring a comfortable working environment.
• Document Management: Organize and maintain important company documents, including contracts, reports, correspondence, and files, ensuring they are easily accessible and properly archived.
• Scheduling & Coordination: Manage appointments, travel arrangements, and event coordination for senior management and employees, ensuring all logistics are in place.
• Correspondence & Communication: Draft and send professional emails, letters, and memos to clients, suppliers, and other external stakeholders. Ensure clear communication between departments.
• Support Project Teams: Assist with project-related tasks, including documentation, reporting, and coordination between teams to ensure deadlines and deliverables are met.
• Expense Management: Assist in tracking office-related expenses and assist with budget management to ensure cost-efficiency.
• Database Management: Maintain and update internal databases and records, ensuring accuracy and timely updates for all stakeholders.
• Health and Safety Compliance: Ensure that the office environment adheres to health, safety, and legal regulations.
• Ad-hoc Support: Provide support to various departments, including HR, finance, and operations, as needed for special projects or tasks.

Job Requirements:

• Education: Diploma or Degree in Business Administration, Management, or a related field.
• Experience: Minimum of 2 years of experience in an administrative or office management role, preferably in a technology or manufacturing company.
• Skills:Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  Experience with office management software and tools (e.g., ERP, Google Workspace) is a plus.
  
• Organizational Skills: Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Communication Skills: Strong written and verbal communication skills. Ability to interact effectively with all levels of staff, clients, and external stakeholders.
• Attention to Detail: High level of accuracy and attention to detail in administrative tasks and documentation.
• Team Player: Strong collaborative skills with a proactive, positive attitude. Ability to work well within a team and independently.
• Problem-Solving: Ability to address challenges quickly and find practical solutions while maintaining smooth operations.
• Adaptability: Comfortable working in a fast-paced environment and able to manage changing priorities.

The Talent People 24C2589