Junior Personal Assistant / Executive Assistant (Banking Domain)
Executive Summary
Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.
We are looking for a Junior Personal Assistant / Executive Assistant to provide high-level administrative and coordination support to senior executives. The ideal candidate is proactive, highly organised, and capable of managing multiple stakeholders’ calendars while ensuring seamless daily operations.
Key Responsibilities:
- Calendar & Schedule Management: Coordinate and manage appointments, meetings, and events for multiple stakeholders.
- Communication Handling: Manage emails, calls, and correspondence professionally, ensuring timely responses.
- Meeting & Event Coordination: Schedule meetings, prepare agendas, take minutes, and follow up on action items.
- Travel & Logistics: Arrange business travel, accommodations, and itineraries.
- Administrative Support: Prepare reports, presentations, and other business documents.
- Confidential Documentation: Maintain and manage sensitive business information with discretion.
- Stakeholder Coordination: Liaise with internal teams and external partners to facilitate smooth business operations.
Requirements:
- Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- 2-4 years of experience in an administrative or PA role in a corporate environment.
- Excellent communication and interpersonal skills.
- Proven ability to manage multiple calendars and complex scheduling.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities with attention to detail.
- Ability to work independently and handle confidential matters professionally.
Executive Summary
Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.
We are looking for a Junior Personal Assistant / Executive Assistant to provide high-level administrative and coordination support to senior executives. The ideal candidate is proactive, highly organised, and capable of managing multiple stakeholders’ calendars while ensuring seamless daily operations.
Key Responsibilities:
- Calendar & Schedule Management: Coordinate and manage appointments, meetings, and events for multiple stakeholders.
- Communication Handling: Manage emails, calls, and correspondence professionally, ensuring timely responses.
- Meeting & Event Coordination: Schedule meetings, prepare agendas, take minutes, and follow up on action items.
- Travel & Logistics: Arrange business travel, accommodations, and itineraries.
- Administrative Support: Prepare reports, presentations, and other business documents.
- Confidential Documentation: Maintain and manage sensitive business information with discretion.
- Stakeholder Coordination: Liaise with internal teams and external partners to facilitate smooth business operations.
Requirements:
- Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- 2-4 years of experience in an administrative or PA role in a corporate environment.
- Excellent communication and interpersonal skills.
- Proven ability to manage multiple calendars and complex scheduling.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities with attention to detail.
- Ability to work independently and handle confidential matters professionally.