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Admin Assistant

$ 2,000 - $ 2,300 / month

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Duties & Responsibilities:

  • Prepare shipping documents (DO, Invoice & packing list) & following up with vendors on shipment and delivery.
  • Work closely with customers, vendors, agent and forwarder.
  • Collaborate with finance and operations on the collection of payment.
  • Ensuring accurate data entry into excel system and proper filing of documents.
  • Prepare monthly sales reports.
  • Ensure timely submission and staff commission.
  • Prepare purchase requisition from Netsuite and ensuring purchase orders are processed timely and accurately.
  • Maintaining accurate purchasing records, and ensuring compliance with Standard Operating Procedure, company policies, legal regulations, and ISO 9001 standards.
  • Matching of supplier's invoices with supporting documents such as PO & DO.
  • Oversea office cleanliness and handle miscellaneous office issues as they arise.
  • Provide administrative support including receiving visitors, setting up presentations.
  • Perform any other ad-hoc work duties as assigned from time to time.

Job Requirements:

  • At least Professional Certificate/Nitec/Diploma in Business Administration.
  • Fresh or 1-2 years of relevant experience in an administrative role.
  • Experience in Netsuite System is preferred.
  • Proficiency with Microsoft Office (Word, Excel, Outlook & PowerPoint).
  • Good communication skills, negotiation skills (written and verbal).
  • Independent and able to work in a fast-paced environment and as part of a team.
  • Fluent in English.

Job Types: Full-time, Permanent

Pay: $2,000.00 - $2,300.00 per month

Benefits:

  • Health insurance

Schedule:

  • Monday to Friday

Supplemental Pay:

  • 13th month salary

Education:

  • Local Polytechnic Diploma (Preferred)

Experience:

  • Sales administration: 1 year (Preferred)

Work Location: In person

Expected Start Date: 01/04/2025