Job Summary:
The Accounts and Admin Assistant in the Accounts Department plays a crucial role in supporting the department's efficient functioning by providing administrative and clerical assistance. In addition to the primary responsibilities, the incumbent will assume the role of Purchaser with procurement-related responsibilities.
Responsibilities:
General Administrative Support:
- Perform general office duties such as filing, photocopying, scanning, and data entry.
- Maintained and organized departmental records, documents, and databases.
- Handle incoming calls and correspondence, redirecting as necessary.
Financial Data Entry and Record-Keeping:
- Assist in the data entry of financial transactions into accounting software.
- Maintain accurate and up-to-date records of financial transactions and receipts.
- Generate reports as needed for the accounts team.
Accounts Payable (AP) & Accounts Receivable (AR):
- Process invoices, verify billing, and reconcile supplier statements.
- Generate invoices, track overdue payments, follow up on outstanding balances, and reconcile AR accounts.
Purchase Planning & Inventory Management:
- Forecast demand and ensure that an adequate supply of goods is maintained.
- Monitor inventory levels and reorder supplies as needed to prevent shortages or overstock situations.
- Assist in budget planning for procurement-related expenses.
Order Processing and Documentation:
- Manage the end-to-end process of purchase orders, including creation, approval, and documentation.
- Ensure that all necessary documentation is complete, including specifications, quantity, and delivery timelines.
- Maintain accurate and detailed records & reports of all procurement activities.
Collaboration:
- Collaborate with internal & external stakeholders.
Qualifications:
- Minimum O-Level or equivalent.
- At least 2 years of working experience.
- Basic accounting knowledge.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets).
- Strong attention to detail and ability to work independently.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong organizational and multitasking abilities.
- Immediate or short notice availability preferred.
Working Location:
18 Boon Lay Way #01-101, Tradehub 21, Singapore 609966
Working Hours:
Monday to Friday, 9:30 am - 6:30 pm
1 Day Work from Home
Employee Benefits:
Leave Benefits:
- Annual Leave: 10 days (up to 20 days)
- Sick Leave, Maternity & Paternity Leave
- Childcare Leave, Birthday Leave, Marriage Leave
- Compassionate Leave, Caregiver Leave
Medical & Wellness Benefits:
- Medical Benefits & Insurance
- Company Incentive Trip
- Performance Bonus & Increment
Employee Engagement & Development:
- Employee Engagement Outing
- Training Sponsorship & More!
Job Types: Full-time, Permanent
Pay: $1,800.00 - $2,300.00 per month
Benefits:
- Additional leave
- Health insurance
- Professional development
- Work from home
Schedule:
- Monday to Friday
Supplemental Pay:
- Performance bonus
Work Location: In person
Expected Start Date: 14/04/2025
Job Summary:
The Accounts and Admin Assistant in the Accounts Department plays a crucial role in supporting the department's efficient functioning by providing administrative and clerical assistance. In addition to the primary responsibilities, the incumbent will assume the role of Purchaser with procurement-related responsibilities.
Responsibilities:
General Administrative Support:
- Perform general office duties such as filing, photocopying, scanning, and data entry.
- Maintained and organized departmental records, documents, and databases.
- Handle incoming calls and correspondence, redirecting as necessary.
Financial Data Entry and Record-Keeping:
- Assist in the data entry of financial transactions into accounting software.
- Maintain accurate and up-to-date records of financial transactions and receipts.
- Generate reports as needed for the accounts team.
Accounts Payable (AP) & Accounts Receivable (AR):
- Process invoices, verify billing, and reconcile supplier statements.
- Generate invoices, track overdue payments, follow up on outstanding balances, and reconcile AR accounts.
Purchase Planning & Inventory Management:
- Forecast demand and ensure that an adequate supply of goods is maintained.
- Monitor inventory levels and reorder supplies as needed to prevent shortages or overstock situations.
- Assist in budget planning for procurement-related expenses.
Order Processing and Documentation:
- Manage the end-to-end process of purchase orders, including creation, approval, and documentation.
- Ensure that all necessary documentation is complete, including specifications, quantity, and delivery timelines.
- Maintain accurate and detailed records & reports of all procurement activities.
Collaboration:
- Collaborate with internal & external stakeholders.
Qualifications:
- Minimum O-Level or equivalent.
- At least 2 years of working experience.
- Basic accounting knowledge.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets).
- Strong attention to detail and ability to work independently.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong organizational and multitasking abilities.
- Immediate or short notice availability preferred.
Working Location:
18 Boon Lay Way #01-101, Tradehub 21, Singapore 609966
Working Hours:
Monday to Friday, 9:30 am - 6:30 pm
1 Day Work from Home
Employee Benefits:
Leave Benefits:
- Annual Leave: 10 days (up to 20 days)
- Sick Leave, Maternity & Paternity Leave
- Childcare Leave, Birthday Leave, Marriage Leave
- Compassionate Leave, Caregiver Leave
Medical & Wellness Benefits:
- Medical Benefits & Insurance
- Company Incentive Trip
- Performance Bonus & Increment
Employee Engagement & Development:
- Employee Engagement Outing
- Training Sponsorship & More!
Job Types: Full-time, Permanent
Pay: $1,800.00 - $2,300.00 per month
Benefits:
- Additional leave
- Health insurance
- Professional development
- Work from home
Schedule:
- Monday to Friday
Supplemental Pay:
- Performance bonus
Work Location: In person
Expected Start Date: 14/04/2025