Vendor and Procurement Specialist

Important: This job is based in Johor Bahru. Please apply only if you are currently in or willing to relocate to this location.

Viahart is looking for a Vendor and Product Specialist who will build connections with Chinese vendors, visiting factories or showrooms when needed. You’ll explain our company needs, collect detailed product information, and act as our company’s representative. You will also research and compare products to make sure we choose the best options. Your role includes adding and updating products on our website by following clear, step-by-step instructions. You’ll take simple photos or videos for marketing, and handle tasks like attending meetings, tracking logistics, and keeping records organized. This position is perfect if you enjoy working with clear steps, a supportive team, and detailed to-do lists that guide your daily work.

Viahart was founded in 2010. We are an innovative consumer products company. We design, manufacture, and distribute consumer products ranging from educational toys & sporting goods to cell phone & electronic accessories. We also offer innovative logistics and manufacturing services. Our business has been featured in the Wall Street Journal, on television (CNBC and NBC), and in the New York Times. We are a growing company and we hope to continue that growth with you joining our team!

If you feel you would be a good fit to our company, apply by taking this test (it takes 5 minutes; make sure to use a working e-mail): https://assessment.predictiveindex.com/6R70/aa4c564d-bff2-4e19-bbda-1a8d3215a0a5?type=candidateba

Job Responsibilities

Vendor Relationship

• Communicate with Chinese vendors to explain our company’s product requirements. (Fluency in Chinese is crucial.)
• When required, visit vendors in China to foster relationships, clarify needs, and represent our company’s interests.
• Identify the best product options that match our business requirements and highlight unique selling points or differentiators.
• Gather detailed product information (specifications, photos, videos), either by requesting materials from vendors or capturing them on-site in factories or showrooms.
• Act as the point person for all vendor-related interactions, ensuring our company’s standards and requirements are met.

Product Analysis and Sourcing

• Research selected products on common Chinese platforms to confirm pricing aligns with the market average.
• Occasionally, source specific products based on business demands.
• Compile and compare product data in Excel/Google Sheets to help the team make informed decisions.
• Understand distinctions between similar products, including quality differences and potential issues that might arise once products reach our target market.
• Conduct on-site product quality checks, if required, to ensure items meet company standards.
• Update master sheets with product information and make recommendations on suitability for our business portfolio.
• Confirm packaging details to ensure they meet shipping requirements.

Product Portfolio Website

• Learn and become proficient in our company’s product portfolio website.
• Add newly selected products to the website according to a detailed SOP/Instruction guide, making sure all standards and details are correctly followed.
• Collaborate with the team to propose which products to feature or remove based on performance and alignment with company goals.

Content Creation

• Capture simple product videos to share with the team for social media or promotional use.
• Take basic product photos to create or supplement website and marketing content.

Administrative

• Attend online and in-person meetings, providing updates on assigned tasks and progress.
• Use shared digital tools (spreadsheets, documents, etc.) to keep track of tasks and maintain organized records.
• Coordinate logistics with vendors, tracking delivery timelines to ensure products arrive when and where they are needed.

Job Requirements

• High integrity and passion for tackling new challenges.
• Ability to maintain well-organized records and documentation across multiple products.
• Fluent in Chinese with clear written and spoken English communication skills.
• Detail-oriented and comfortable following instructions.
• Interest in shopping and sourcing a variety of products.
• Proficient in Google Workspace (Docs, Sheets) or similar.
• Basic photo and video capture skills (using a smartphone) to create product content.
• Availability to visit factories, showrooms, or vendor offices within China to review product samples and build relationships (Valid passport + Chinese visa)
• Preferred candidates will have experience in e-commerce, logistics, or manufacturing.

Location

• This will start as a remote position, but you must be available to work at our office once we open it in Johor Bahru, Malaysia, when required.
• Travel to China when required.
• You must be able to join our semi-weekly 9 AM Texas time meeting when needed.
• If you are outside the Texas time zone, you must be available for at least two hours during Texas working hours.

Compensation and benefits

• This job will start at $1,473USD a month, but is negotiable
• You will be paid $680USD every 2 weeks
• You will be paid in US Dollars
• This is a full-time job with 40 hours of good work per week on average
• Bonuses are given at the beginning of every February BASED ON MERIT. These range from 0% to 15% of yearly salary.
• 10 working days of paid time off (aka 2 weeks) will be offered. You will get your vacation after a 3 month probationary period.
• The US holidays of Memorial Day, July 4th, Labor Day, Thanksgiving, Christmas Day, and New Years Day are paid holidays. They are not deducted from your vacation.
• You will need to work on Black Friday, Christmas Eve (you leave early), and New Years Eve (you leave early).
• Our company’s employment philosophy is we never want good people to quit. We will design a job that is an overlap of what you like, what you’re good at and what we need.
• We believe that the best workers MUST EARN MORE
• We do not offer health insurance
• You are responsible for paying taxes in your home country

Why you’ll love working with us:

• Company was founded in 2010, is profitable, has no debt besides a small credit card bill payable, and is generally financially strong
• We have big dreams to be an internationally renowned company AND one with a mission that you can be proud of. That means growing opportunities for you!
• We are innovative. We do things that no one else does and that’s really cool. We don’t want to be like everyone else, we want to be unique and do stuff that no one else has done before!
• Whenever we hire, our goal isn’t just to fill the position; it is to raise the bar with a new hire who inspires everyone else to work harder and be better
• We pay our employees above market and we give raises and bonuses.
• We write “direct communication” and this job post is direct, but we believe in training our people.
• We want to work with you for your entire career.
• We have open communication and you can disagree with your superiors. Management will not always agree with you but they promise to listen.
• I tried to think of some joke to write here but couldn’t think of anything funny...but I will say we are a happy company with a sense of humor :)
• Google our company. Do your research. I think you will like what you find!

*Everyone who applies using the link above will get serious consideration from our hiring team

*We check 3 work references (must be your supervisor or manager) and do background checks to make sure that we ONLY hire good honest, hardworking, smart people

Job Type: Full-time

Pay: From $1,946.00 per month

Language:

• English (Required)
• Chinese (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Important: This job is based in Johor Bahru. Please apply only if you are currently in or willing to relocate to this location.

Viahart is looking for a Vendor and Product Specialist who will build connections with Chinese vendors, visiting factories or showrooms when needed. You’ll explain our company needs, collect detailed product information, and act as our company’s representative. You will also research and compare products to make sure we choose the best options. Your role includes adding and updating products on our website by following clear, step-by-step instructions. You’ll take simple photos or videos for marketing, and handle tasks like attending meetings, tracking logistics, and keeping records organized. This position is perfect if you enjoy working with clear steps, a supportive team, and detailed to-do lists that guide your daily work.

Viahart was founded in 2010. We are an innovative consumer products company. We design, manufacture, and distribute consumer products ranging from educational toys & sporting goods to cell phone & electronic accessories. We also offer innovative logistics and manufacturing services. Our business has been featured in the Wall Street Journal, on television (CNBC and NBC), and in the New York Times. We are a growing company and we hope to continue that growth with you joining our team!

If you feel you would be a good fit to our company, apply by taking this test (it takes 5 minutes; make sure to use a working e-mail): https://assessment.predictiveindex.com/6R70/aa4c564d-bff2-4e19-bbda-1a8d3215a0a5?type=candidateba

Job Responsibilities

Vendor Relationship

• Communicate with Chinese vendors to explain our company’s product requirements. (Fluency in Chinese is crucial.)
• When required, visit vendors in China to foster relationships, clarify needs, and represent our company’s interests.
• Identify the best product options that match our business requirements and highlight unique selling points or differentiators.
• Gather detailed product information (specifications, photos, videos), either by requesting materials from vendors or capturing them on-site in factories or showrooms.
• Act as the point person for all vendor-related interactions, ensuring our company’s standards and requirements are met.

Product Analysis and Sourcing

• Research selected products on common Chinese platforms to confirm pricing aligns with the market average.
• Occasionally, source specific products based on business demands.
• Compile and compare product data in Excel/Google Sheets to help the team make informed decisions.
• Understand distinctions between similar products, including quality differences and potential issues that might arise once products reach our target market.
• Conduct on-site product quality checks, if required, to ensure items meet company standards.
• Update master sheets with product information and make recommendations on suitability for our business portfolio.
• Confirm packaging details to ensure they meet shipping requirements.

Product Portfolio Website

• Learn and become proficient in our company’s product portfolio website.
• Add newly selected products to the website according to a detailed SOP/Instruction guide, making sure all standards and details are correctly followed.
• Collaborate with the team to propose which products to feature or remove based on performance and alignment with company goals.

Content Creation

• Capture simple product videos to share with the team for social media or promotional use.
• Take basic product photos to create or supplement website and marketing content.

Administrative

• Attend online and in-person meetings, providing updates on assigned tasks and progress.
• Use shared digital tools (spreadsheets, documents, etc.) to keep track of tasks and maintain organized records.
• Coordinate logistics with vendors, tracking delivery timelines to ensure products arrive when and where they are needed.

Job Requirements

• High integrity and passion for tackling new challenges.
• Ability to maintain well-organized records and documentation across multiple products.
• Fluent in Chinese with clear written and spoken English communication skills.
• Detail-oriented and comfortable following instructions.
• Interest in shopping and sourcing a variety of products.
• Proficient in Google Workspace (Docs, Sheets) or similar.
• Basic photo and video capture skills (using a smartphone) to create product content.
• Availability to visit factories, showrooms, or vendor offices within China to review product samples and build relationships (Valid passport + Chinese visa)
• Preferred candidates will have experience in e-commerce, logistics, or manufacturing.

Location

• This will start as a remote position, but you must be available to work at our office once we open it in Johor Bahru, Malaysia, when required.
• Travel to China when required.
• You must be able to join our semi-weekly 9 AM Texas time meeting when needed.
• If you are outside the Texas time zone, you must be available for at least two hours during Texas working hours.

Compensation and benefits

• This job will start at $1,473USD a month, but is negotiable
• You will be paid $680USD every 2 weeks
• You will be paid in US Dollars
• This is a full-time job with 40 hours of good work per week on average
• Bonuses are given at the beginning of every February BASED ON MERIT. These range from 0% to 15% of yearly salary.
• 10 working days of paid time off (aka 2 weeks) will be offered. You will get your vacation after a 3 month probationary period.
• The US holidays of Memorial Day, July 4th, Labor Day, Thanksgiving, Christmas Day, and New Years Day are paid holidays. They are not deducted from your vacation.
• You will need to work on Black Friday, Christmas Eve (you leave early), and New Years Eve (you leave early).
• Our company’s employment philosophy is we never want good people to quit. We will design a job that is an overlap of what you like, what you’re good at and what we need.
• We believe that the best workers MUST EARN MORE
• We do not offer health insurance
• You are responsible for paying taxes in your home country

Why you’ll love working with us:

• Company was founded in 2010, is profitable, has no debt besides a small credit card bill payable, and is generally financially strong
• We have big dreams to be an internationally renowned company AND one with a mission that you can be proud of. That means growing opportunities for you!
• We are innovative. We do things that no one else does and that’s really cool. We don’t want to be like everyone else, we want to be unique and do stuff that no one else has done before!
• Whenever we hire, our goal isn’t just to fill the position; it is to raise the bar with a new hire who inspires everyone else to work harder and be better
• We pay our employees above market and we give raises and bonuses.
• We write “direct communication” and this job post is direct, but we believe in training our people.
• We want to work with you for your entire career.
• We have open communication and you can disagree with your superiors. Management will not always agree with you but they promise to listen.
• I tried to think of some joke to write here but couldn’t think of anything funny...but I will say we are a happy company with a sense of humor :)
• Google our company. Do your research. I think you will like what you find!

*Everyone who applies using the link above will get serious consideration from our hiring team

*We check 3 work references (must be your supervisor or manager) and do background checks to make sure that we ONLY hire good honest, hardworking, smart people

Job Type: Full-time

Pay: From $1,946.00 per month

Language:

• English (Required)
• Chinese (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person