Admin & HR Executive

5.5 WORKING DAYS

MON-FRI 0900HRS-1800HRS

SAT 0900HRS-1300HRS

33 UBI AVE 3, VERTEX BUILDING

SGD$2500 - $3200

ADMIN EXECUTIVE

• Inventory management (pantry, stationery,products, etc.).
• Filing and documentation.
• Organize filing with proper and sufficient records kept up to date.
• Process weekly payments to the accountant, just follow to-do matrix and update.
• Collect and file mail letters accordingly and raise disputes if necessary.
• Reply to emails and rectify feedback/complaints.
• Compare and apply for different payment merchants for various entities.
• Act as Personal Assistant to the Managing Director by assisting in minor duties.
• Create letters, contracts, and terms & conditions documents.
• Make necessary calls or emails for any billing disputes.
• Ensure to collect reimbursement/mail letter from ops side on time for end month meet.

HUMAN RESOURCE

• Oversee Fresha, update OneNote and update OneDrive P File.
• Submit yearly childcare/maternity leave claims.
• Apply for company grants or training.
• Research and apply for courses to upgrade staff skills and ensure proper filing
• Keep the calendar up to date for birthdays, work permit renewals, and other HR deadlines.
• Ensure monthly reimbursements are recorded accurately.
• Assist staff of their leave balance and respond to all staff feedback and requests.
• Apply for or renew work permits.
• Ensure CPF/SDL contribution are correct and documented properly in OneDrive.
• Do monthly CPF submissions and ensure accurate records.
• Submit IR21 tax clearance for foreign workers when their work permit is canceled.
• Update and oversee quota availability monthly to ensure sufficient quota via OneNote and WPOL.
• Manage work permit renewals, applications, and medical requirements.
• Keep record of foreign worker levy details monthly.
• Manage appointments, dates, and reminders.
• Create, manage, and update job postings on Indeed, MCF, JobsDB,JobStreet, Facebook, and Telegram.
• Arrange interviews, onboarding and exit.

ACCOUNTS

• Record monthly expenses, billing, and ensure accuracy with bank records.
• Ensure staff reimbursements are processed correctly and on time.
• Ensure all staff salaries are paid accurately and on time.
• Record bank statements, ensuring no double recording and conducting cross-checks toprevent duplicate reimbursements.
• Ensure quarterly MCST (property maintenance) bills are paid and filed correctly.

5.5 WORKING DAYS

MON-FRI 0900HRS-1800HRS

SAT 0900HRS-1300HRS

33 UBI AVE 3, VERTEX BUILDING

SGD$2500 - $3200

ADMIN EXECUTIVE

• Inventory management (pantry, stationery,products, etc.).
• Filing and documentation.
• Organize filing with proper and sufficient records kept up to date.
• Process weekly payments to the accountant, just follow to-do matrix and update.
• Collect and file mail letters accordingly and raise disputes if necessary.
• Reply to emails and rectify feedback/complaints.
• Compare and apply for different payment merchants for various entities.
• Act as Personal Assistant to the Managing Director by assisting in minor duties.
• Create letters, contracts, and terms & conditions documents.
• Make necessary calls or emails for any billing disputes.
• Ensure to collect reimbursement/mail letter from ops side on time for end month meet.

HUMAN RESOURCE

• Oversee Fresha, update OneNote and update OneDrive P File.
• Submit yearly childcare/maternity leave claims.
• Apply for company grants or training.
• Research and apply for courses to upgrade staff skills and ensure proper filing
• Keep the calendar up to date for birthdays, work permit renewals, and other HR deadlines.
• Ensure monthly reimbursements are recorded accurately.
• Assist staff of their leave balance and respond to all staff feedback and requests.
• Apply for or renew work permits.
• Ensure CPF/SDL contribution are correct and documented properly in OneDrive.
• Do monthly CPF submissions and ensure accurate records.
• Submit IR21 tax clearance for foreign workers when their work permit is canceled.
• Update and oversee quota availability monthly to ensure sufficient quota via OneNote and WPOL.
• Manage work permit renewals, applications, and medical requirements.
• Keep record of foreign worker levy details monthly.
• Manage appointments, dates, and reminders.
• Create, manage, and update job postings on Indeed, MCF, JobsDB,JobStreet, Facebook, and Telegram.
• Arrange interviews, onboarding and exit.

ACCOUNTS

• Record monthly expenses, billing, and ensure accuracy with bank records.
• Ensure staff reimbursements are processed correctly and on time.
• Ensure all staff salaries are paid accurately and on time.
• Record bank statements, ensuring no double recording and conducting cross-checks toprevent duplicate reimbursements.
• Ensure quarterly MCST (property maintenance) bills are paid and filed correctly.