Senior Associate Executive - Pharmacy Admin
Salary undisclosed
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- Perform general administrative functions such as typing, faxing, photocopying, distributing of mail or documents, arrange for couriers and dispatch of urgent mail, updating of company employees' contact list, planning and maintaining efficient filing systems, prepare correspondence and schedule appointment.
- Responsible for requisite, control and maintain good utilization of office supplies of all stationery and name stamp etc., maintain office equipment - photocopier, desktops of the department.
- Upkeep reservation of pharmacy meeting room and training room.
- Collate and prepare department monthly reports: waiting time, workload, medication errors, balanced scorecard. Bi-monthly submission of fire warden update checklist. Ensure data are up to date in the KPI dashboard. Maintain, renew, and develop new KPI Dashboard as needed.
- Attend to all administrative and personnel matters in the department e.g. maintain records of recruitment, resignations, coordinate interview session with HR and interviewer, conduct competency test invigilation, prepare sponsorship letter, schedule staff engagement session, raising payment requests.
- Coordinate and ensure timely update of department HAP, SOP, PM, HI register, pharmacists authorized signature form, letter of undertaking etc.
- Compile and collate information / statistics as and when required by senior assistant manager, section-in-charges, leadership, and Head of Department.
- Coordinate and ensure administrative orientation and briefing of all new staff.
- Coordinate and collate documents for submission to human resource department or other departments e.g. coordination and collation of the submission of learning development award, exemplary staff award etc.
- Assisting senior assistant manager in the preparation of department meeting materials eg meeting slides, work plans, budgeting activity if required etc.
- Support with the provisions of resource materials for department / hospital / cluster level publications e.g. PharmHouse, NUHS Allied Health Newsletter.
- Coordinate and assist in organizing departmental functions, responsible of gifts collection and distribution to sections.
- Coordinate pharmacists annual competency test including reservation of room, invigilate, marking and prepare results memo.
- Coordinate visits by external parties.
- Cover duties of the senior assistant manager when on leave / on course
- Maintain confidentiality of information and prevent breach of confidentiality.
- Assist with any other administrative duties of the department as needed.
- Diploma
- Minimum 2 years of experience in clerical and administrative duties.
- Proven ability to assist department in all aspects of administrative and clerical works.
- Able to handle work independently, result-oriented, and motivated.
- Good listening, communication, and interpersonal skills.
- Willing to learn and impart knowledge.
- Collaborative and a team player.
- Able to work with all levels of staff from junior to senior.
- Perform general administrative functions such as typing, faxing, photocopying, distributing of mail or documents, arrange for couriers and dispatch of urgent mail, updating of company employees' contact list, planning and maintaining efficient filing systems, prepare correspondence and schedule appointment.
- Responsible for requisite, control and maintain good utilization of office supplies of all stationery and name stamp etc., maintain office equipment - photocopier, desktops of the department.
- Upkeep reservation of pharmacy meeting room and training room.
- Collate and prepare department monthly reports: waiting time, workload, medication errors, balanced scorecard. Bi-monthly submission of fire warden update checklist. Ensure data are up to date in the KPI dashboard. Maintain, renew, and develop new KPI Dashboard as needed.
- Attend to all administrative and personnel matters in the department e.g. maintain records of recruitment, resignations, coordinate interview session with HR and interviewer, conduct competency test invigilation, prepare sponsorship letter, schedule staff engagement session, raising payment requests.
- Coordinate and ensure timely update of department HAP, SOP, PM, HI register, pharmacists authorized signature form, letter of undertaking etc.
- Compile and collate information / statistics as and when required by senior assistant manager, section-in-charges, leadership, and Head of Department.
- Coordinate and ensure administrative orientation and briefing of all new staff.
- Coordinate and collate documents for submission to human resource department or other departments e.g. coordination and collation of the submission of learning development award, exemplary staff award etc.
- Assisting senior assistant manager in the preparation of department meeting materials eg meeting slides, work plans, budgeting activity if required etc.
- Support with the provisions of resource materials for department / hospital / cluster level publications e.g. PharmHouse, NUHS Allied Health Newsletter.
- Coordinate and assist in organizing departmental functions, responsible of gifts collection and distribution to sections.
- Coordinate pharmacists annual competency test including reservation of room, invigilate, marking and prepare results memo.
- Coordinate visits by external parties.
- Cover duties of the senior assistant manager when on leave / on course
- Maintain confidentiality of information and prevent breach of confidentiality.
- Assist with any other administrative duties of the department as needed.
- Diploma
- Minimum 2 years of experience in clerical and administrative duties.
- Proven ability to assist department in all aspects of administrative and clerical works.
- Able to handle work independently, result-oriented, and motivated.
- Good listening, communication, and interpersonal skills.
- Willing to learn and impart knowledge.
- Collaborative and a team player.
- Able to work with all levels of staff from junior to senior.