
Administrative Assistant (Marine)
Salary undisclosed
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- Handle day-to-day administrative tasks, including data entry, document preparation, and filing to ensure smooth office operations.
- Assist in managing vessel schedules, crew changes, and procurement of marine supplies and equipment.
- Coordinate with suppliers, ship captains, port authorities, and internal teams to facilitate seamless operations.
- Maintain accurate records of contracts, invoices, permits, and regulatory documents to ensure compliance with maritime regulations.
- Provide administrative support to management, including scheduling meetings, handling correspondence, and preparing reports.
- Support the purchase and inventory management of marine parts, safety equipment, and office supplies.
- Assist with payroll processing, crew documentation, and HR-related administrative tasks.
- Prepare invoices, track payments, and support finance teams with expense reconciliation and reporting.
- Diploma or equivalent qualification in Business Administration or a related field; prior experience in the marine or shipping industry is an advantage.
- Proficiency in MS Office (Word, Excel, PowerPoint) and experience with maritime-related software is beneficial.
- Strong multitasking abilities with attention to detail and accuracy in handling administrative tasks.
- Excellent written and verbal communication skills to interact with internal and external stakeholders effectively.
- Basic understanding of shipping procedures, port operations, and regulatory compliance in Singapore.
- Handle day-to-day administrative tasks, including data entry, document preparation, and filing to ensure smooth office operations.
- Assist in managing vessel schedules, crew changes, and procurement of marine supplies and equipment.
- Coordinate with suppliers, ship captains, port authorities, and internal teams to facilitate seamless operations.
- Maintain accurate records of contracts, invoices, permits, and regulatory documents to ensure compliance with maritime regulations.
- Provide administrative support to management, including scheduling meetings, handling correspondence, and preparing reports.
- Support the purchase and inventory management of marine parts, safety equipment, and office supplies.
- Assist with payroll processing, crew documentation, and HR-related administrative tasks.
- Prepare invoices, track payments, and support finance teams with expense reconciliation and reporting.
- Diploma or equivalent qualification in Business Administration or a related field; prior experience in the marine or shipping industry is an advantage.
- Proficiency in MS Office (Word, Excel, PowerPoint) and experience with maritime-related software is beneficial.
- Strong multitasking abilities with attention to detail and accuracy in handling administrative tasks.
- Excellent written and verbal communication skills to interact with internal and external stakeholders effectively.
- Basic understanding of shipping procedures, port operations, and regulatory compliance in Singapore.