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Administrative Assistant (Marine)

Salary undisclosed

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Job Description:Responsibilities:
  • Handle day-to-day administrative tasks, including data entry, document preparation, and filing to ensure smooth office operations.
  • Assist in managing vessel schedules, crew changes, and procurement of marine supplies and equipment.
  • Coordinate with suppliers, ship captains, port authorities, and internal teams to facilitate seamless operations.
  • Maintain accurate records of contracts, invoices, permits, and regulatory documents to ensure compliance with maritime regulations.
  • Provide administrative support to management, including scheduling meetings, handling correspondence, and preparing reports.
  • Support the purchase and inventory management of marine parts, safety equipment, and office supplies.
  • Assist with payroll processing, crew documentation, and HR-related administrative tasks.
  • Prepare invoices, track payments, and support finance teams with expense reconciliation and reporting.
RequirementsRequirements:
  • Diploma or equivalent qualification in Business Administration or a related field; prior experience in the marine or shipping industry is an advantage.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and experience with maritime-related software is beneficial.
  • Strong multitasking abilities with attention to detail and accuracy in handling administrative tasks.
  • Excellent written and verbal communication skills to interact with internal and external stakeholders effectively.
  • Basic understanding of shipping procedures, port operations, and regulatory compliance in Singapore.
Clarence KhohR1552376
Job Description:Responsibilities:
  • Handle day-to-day administrative tasks, including data entry, document preparation, and filing to ensure smooth office operations.
  • Assist in managing vessel schedules, crew changes, and procurement of marine supplies and equipment.
  • Coordinate with suppliers, ship captains, port authorities, and internal teams to facilitate seamless operations.
  • Maintain accurate records of contracts, invoices, permits, and regulatory documents to ensure compliance with maritime regulations.
  • Provide administrative support to management, including scheduling meetings, handling correspondence, and preparing reports.
  • Support the purchase and inventory management of marine parts, safety equipment, and office supplies.
  • Assist with payroll processing, crew documentation, and HR-related administrative tasks.
  • Prepare invoices, track payments, and support finance teams with expense reconciliation and reporting.
RequirementsRequirements:
  • Diploma or equivalent qualification in Business Administration or a related field; prior experience in the marine or shipping industry is an advantage.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and experience with maritime-related software is beneficial.
  • Strong multitasking abilities with attention to detail and accuracy in handling administrative tasks.
  • Excellent written and verbal communication skills to interact with internal and external stakeholders effectively.
  • Basic understanding of shipping procedures, port operations, and regulatory compliance in Singapore.
Clarence KhohR1552376