Operations and Finance Manager
Salary undisclosed
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- Manage routine financial transactions and reporting including review and preparation of expense reports, cashflow requests, and preparation of accounts for CI Asia-Pacific and CI Singapore Conservation Trust.
- Process Accounts Payable invoices in accordance with CI policies and procurement thresholds.
- Process payments and reimbursements to all vendors and employees on a timely basis.
- Review and process payment for monthly employee payroll.
- Review staff claims and credit card expense reports and other required reports as assigned.
- Provide a secondary review of financial transactions to ensure accuracy, minimize risk, errors, and prevent fraud.
- Ensure transactions meet compliance and regulatory needs as it relates to maintenance of charity status, and operationalize the needed processes while working closely with the CI-Singapore team.
- Record all financial transactions in the accounting system and ensure the monthly closing deadline is met.
- Reconcile bank account and all asset and liability accounts including preparation of monthly schedules and uploading into shared drive.
- Manage timely and accurate recording of accounting transactions. Ensure compliance with CI policies and procedures and local reporting requirements.
- Record incoming funds, manage budgeting, reporting, and financial compliance with grants and donor agreements.
- Circulate incoming grant or donation notifications to relevant teams in CI and issue donation receipts.
- Prepares annual management accounts in accordance with Singapore financial standards.
- Oversees internal and external audit processes. Liaises with internal and external auditors, providing all necessary information and ensuring that all audit findings and observations are addressed.
- Ensure completion of external audit in a timely manner.
- Ensure transactions meet compliance and regulatory needs as it relates to the maintenance of Charity status and operationalize those working closely with the Singapore team.
- Coordinate preparation of annual reports, audited financial statements, and submissions on Charity Portal for CIAP and CISCT.
- Prepare and present financial reports to the Board when required.
- Coordinate with corporate secretary on necessary documentation to be prepared for Board adoption of financial statements, and to ensure general fiscal compliance with Singapore charity regulations.
- Assist the Country Director and program leads on the annual budgeting process. Support the preparation of project budgets in both CI budget template and donor template, as required.
- Manage program budgets where needed and ensure timely and accurate financial reporting. Work with program management to identify and implement follow-up actions when necessary.
- Prepare financial status reports for regional and Singapore teams.
- Prepare monthly program expense reports for regional and Singapore teams.
- Train and support staff in completing expense reports and tracking of timesheets.
- Quarterly preparation of fringe benefits analysis report.
- Manage efforts to improve program efficiencies, effectiveness, and alignment. Recommend changes in business processes and structure as needed and implement internal control processes.
- Support program and system roll-outs.
- Stay updated on trends and policies related to charity governance, financial and accounting standards, and employment guidelines in Singapore.
- Perform related duties as assigned by supervisor.
- This position does not have direct supervisory authority.
- Serves as a subject matter expert on financial management in the context of Singapore’s charity regulations.
- Accountable for managing public or private funds important to achieving CI’s mission in Singapore and globally.
- Typical office environment with flexibility to work from home.
- Ability to work extended hours to meet deadlines.
- This position follows a hybrid work structure, which will require a minimum of two days in the office per week.
- Bachelor's degree in Finance and/or Business Administration or equivalent combination of education and experience.
- 4 to 6 years of related experience in the management of operations (finance, human resources, grants resources, and donor management) functions, preferably for an international NGO.
- Experience in managing the Singapore and IPC statutory reporting compliance and maintaining financial books according to the locally recognized accounting principle.
- Experience with diverse funding environments, multi-laterals, and large foundations.
- Proven financial management skills and experience in budget preparation and management.
- Strong analytical skills, with good attention to detail.
- Strong communication and presentation skills including the ability to effectively convey complex details or technical information.
- Effective communication skills, including being able to connect and communicate effectively across cultures.
- Highly familiar with etiquette, protocol, and employing cultural awareness and sensitivity.
- Proven team player.
- Fluent in spoken and written English.
- Demonstrated ability to handle confidential and sensitive issues and information.
- Highly organized and able to manage multiple priorities simultaneously in a dynamic environment.
- Proficient in management of Information Technology and digital platforms.
- High-level skills in the use of standard accountancy software, and tools such as MS Excel and pivot tables.
- Good working knowledge of various tax regulations in Singapore.
- Familiarity with the requirements for successfully managing a non-profit organization under Singapore law including good understanding of Institution of a Public Character (IPC) requirements.
- Experience in management of operations for an international NGO preferred.
- Manage routine financial transactions and reporting including review and preparation of expense reports, cashflow requests, and preparation of accounts for CI Asia-Pacific and CI Singapore Conservation Trust.
- Process Accounts Payable invoices in accordance with CI policies and procurement thresholds.
- Process payments and reimbursements to all vendors and employees on a timely basis.
- Review and process payment for monthly employee payroll.
- Review staff claims and credit card expense reports and other required reports as assigned.
- Provide a secondary review of financial transactions to ensure accuracy, minimize risk, errors, and prevent fraud.
- Ensure transactions meet compliance and regulatory needs as it relates to maintenance of charity status, and operationalize the needed processes while working closely with the CI-Singapore team.
- Record all financial transactions in the accounting system and ensure the monthly closing deadline is met.
- Reconcile bank account and all asset and liability accounts including preparation of monthly schedules and uploading into shared drive.
- Manage timely and accurate recording of accounting transactions. Ensure compliance with CI policies and procedures and local reporting requirements.
- Record incoming funds, manage budgeting, reporting, and financial compliance with grants and donor agreements.
- Circulate incoming grant or donation notifications to relevant teams in CI and issue donation receipts.
- Prepares annual management accounts in accordance with Singapore financial standards.
- Oversees internal and external audit processes. Liaises with internal and external auditors, providing all necessary information and ensuring that all audit findings and observations are addressed.
- Ensure completion of external audit in a timely manner.
- Ensure transactions meet compliance and regulatory needs as it relates to the maintenance of Charity status and operationalize those working closely with the Singapore team.
- Coordinate preparation of annual reports, audited financial statements, and submissions on Charity Portal for CIAP and CISCT.
- Prepare and present financial reports to the Board when required.
- Coordinate with corporate secretary on necessary documentation to be prepared for Board adoption of financial statements, and to ensure general fiscal compliance with Singapore charity regulations.
- Assist the Country Director and program leads on the annual budgeting process. Support the preparation of project budgets in both CI budget template and donor template, as required.
- Manage program budgets where needed and ensure timely and accurate financial reporting. Work with program management to identify and implement follow-up actions when necessary.
- Prepare financial status reports for regional and Singapore teams.
- Prepare monthly program expense reports for regional and Singapore teams.
- Train and support staff in completing expense reports and tracking of timesheets.
- Quarterly preparation of fringe benefits analysis report.
- Manage efforts to improve program efficiencies, effectiveness, and alignment. Recommend changes in business processes and structure as needed and implement internal control processes.
- Support program and system roll-outs.
- Stay updated on trends and policies related to charity governance, financial and accounting standards, and employment guidelines in Singapore.
- Perform related duties as assigned by supervisor.
- This position does not have direct supervisory authority.
- Serves as a subject matter expert on financial management in the context of Singapore’s charity regulations.
- Accountable for managing public or private funds important to achieving CI’s mission in Singapore and globally.
- Typical office environment with flexibility to work from home.
- Ability to work extended hours to meet deadlines.
- This position follows a hybrid work structure, which will require a minimum of two days in the office per week.
- Bachelor's degree in Finance and/or Business Administration or equivalent combination of education and experience.
- 4 to 6 years of related experience in the management of operations (finance, human resources, grants resources, and donor management) functions, preferably for an international NGO.
- Experience in managing the Singapore and IPC statutory reporting compliance and maintaining financial books according to the locally recognized accounting principle.
- Experience with diverse funding environments, multi-laterals, and large foundations.
- Proven financial management skills and experience in budget preparation and management.
- Strong analytical skills, with good attention to detail.
- Strong communication and presentation skills including the ability to effectively convey complex details or technical information.
- Effective communication skills, including being able to connect and communicate effectively across cultures.
- Highly familiar with etiquette, protocol, and employing cultural awareness and sensitivity.
- Proven team player.
- Fluent in spoken and written English.
- Demonstrated ability to handle confidential and sensitive issues and information.
- Highly organized and able to manage multiple priorities simultaneously in a dynamic environment.
- Proficient in management of Information Technology and digital platforms.
- High-level skills in the use of standard accountancy software, and tools such as MS Excel and pivot tables.
- Good working knowledge of various tax regulations in Singapore.
- Familiarity with the requirements for successfully managing a non-profit organization under Singapore law including good understanding of Institution of a Public Character (IPC) requirements.
- Experience in management of operations for an international NGO preferred.