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Administrative Executive

Salary undisclosed

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I) Administration:

  • Periodic review of admin SOPs with Industrial Relations Officer in-charge
  • Assisting in training new staff/admin to familiarise with UCEM, membership and union work
  • Dissemination of information on Welfare Schemes’ applications and processing of Welfare applications for unsupported branches
  • Maintenance of Branch Official Database
  • RTU Submissions (Post Exco Meeting)
  • Ordering of Hampers for Management Partners
  • Ordering of Pantry items and stationery
  • Email Accounts Management
  • Social Media Management (Telegram Channel and Facebook)

II. Membership Activities:

  • Coordinate planning for physical events
  • Co-managing incentive scheme
  • Follow up on arrears for branches not supported by admins at institutions
  • Processing of Check Off listing from Payroll
  • Submission of membership listing to management for membership sponsorship
  • Issue and mailing of OCC Social/Golf pass to member

Requirement

  • Diploma in Administrative, Business, or Management with 2 years of relevant experience.
  • Good proficiency in MS Office Suite
  • Good written, verbal communication skills in English is required
  • Knowledge ISO documentation is an advantage
  • Able to interact effectively with all levels of staff both internally and externally
  • Able to work independently
  • Might be required to work on weekends

I) Administration:

  • Periodic review of admin SOPs with Industrial Relations Officer in-charge
  • Assisting in training new staff/admin to familiarise with UCEM, membership and union work
  • Dissemination of information on Welfare Schemes’ applications and processing of Welfare applications for unsupported branches
  • Maintenance of Branch Official Database
  • RTU Submissions (Post Exco Meeting)
  • Ordering of Hampers for Management Partners
  • Ordering of Pantry items and stationery
  • Email Accounts Management
  • Social Media Management (Telegram Channel and Facebook)

II. Membership Activities:

  • Coordinate planning for physical events
  • Co-managing incentive scheme
  • Follow up on arrears for branches not supported by admins at institutions
  • Processing of Check Off listing from Payroll
  • Submission of membership listing to management for membership sponsorship
  • Issue and mailing of OCC Social/Golf pass to member

Requirement

  • Diploma in Administrative, Business, or Management with 2 years of relevant experience.
  • Good proficiency in MS Office Suite
  • Good written, verbal communication skills in English is required
  • Knowledge ISO documentation is an advantage
  • Able to interact effectively with all levels of staff both internally and externally
  • Able to work independently
  • Might be required to work on weekends