What the role is:This is a 2-years contract positon Senior Executive, Admin in the School of Humanities & Social Sciences.What you will be working on:Your responsibilities will include, but are not limited to, the following:Time-Tabling & Course SchedulingResponsible for timetabling, scheduling options and groupings to optimize effective learning, deployment of manpower and use of teaching facilitiesProject teaching resources including manpower and specialized facilities and space requirementsSupport teaching allocation and resource planningEnsure that systems and processes related to timetabling policies are adhered to while managing stakeholder requirementsDevelop expertise in the timetable system and related processes, working in collaboration with stakeholders to enhance software use and integration with other student admin systemsAcademic AdminSupport academic processes including enrolment, attendance, credit exemption and transfers, student and graduate awards, staff teaching awards, course dialogues are managed effectively and according to regulations and guidelinesCoordinator for exams processes including records management of final exam papers, scheduling of invigilation duties and arranging for re-tests, support for appeals and updates in the systemWhat we are looking for:Preferably with experience in a similar job role/ education & training environmentMeticulous, strong admin skills and able to multi-taskGood in record keeping, inventory, and document management for traceabilityProficient with Excel, PowerPoint, SharePoint, and Power Automate or BI (or willing to learn)Able to work independently and as a proactive & collaborative team playerA tenacious attitude with a growth mindsetAdditional pre-requisites that are advantageousFamiliar with data analyticsInterest to learn new systems and embrace new office technologies and tools for higher productivityAbout Ngee Ann Polytechnic:At Ngee Ann Polytechnic, our nine academic schools offer over 40 full-time diplomas to a growing student population of more than 15,000. As a public tertiary institution, internationally-recognised for its academic excellence and close industry links, NP prides itself on having a dedicated and professional teaching faculty, complete with campus facilities that are among the finest in the world. An institution of higher learning, Ngee Ann Polytechnic believes in giving every student an enriching learning experience and every employee the opportunity to build a meaningful career. If you are a self-starter with an innovative mind, a versatile person with the drive for all-rounded excellence, and a dedicated team player who shares our vision and values, we invite you to join our inspired team.
What the role is:This is a 2-years contract positon Senior Executive, Admin in the School of Humanities & Social Sciences.What you will be working on:Your responsibilities will include, but are not limited to, the following:Time-Tabling & Course SchedulingResponsible for timetabling, scheduling options and groupings to optimize effective learning, deployment of manpower and use of teaching facilitiesProject teaching resources including manpower and specialized facilities and space requirementsSupport teaching allocation and resource planningEnsure that systems and processes related to timetabling policies are adhered to while managing stakeholder requirementsDevelop expertise in the timetable system and related processes, working in collaboration with stakeholders to enhance software use and integration with other student admin systemsAcademic AdminSupport academic processes including enrolment, attendance, credit exemption and transfers, student and graduate awards, staff teaching awards, course dialogues are managed effectively and according to regulations and guidelinesCoordinator for exams processes including records management of final exam papers, scheduling of invigilation duties and arranging for re-tests, support for appeals and updates in the systemWhat we are looking for:Preferably with experience in a similar job role/ education & training environmentMeticulous, strong admin skills and able to multi-taskGood in record keeping, inventory, and document management for traceabilityProficient with Excel, PowerPoint, SharePoint, and Power Automate or BI (or willing to learn)Able to work independently and as a proactive & collaborative team playerA tenacious attitude with a growth mindsetAdditional pre-requisites that are advantageousFamiliar with data analyticsInterest to learn new systems and embrace new office technologies and tools for higher productivityAbout Ngee Ann Polytechnic:At Ngee Ann Polytechnic, our nine academic schools offer over 40 full-time diplomas to a growing student population of more than 15,000. As a public tertiary institution, internationally-recognised for its academic excellence and close industry links, NP prides itself on having a dedicated and professional teaching faculty, complete with campus facilities that are among the finest in the world. An institution of higher learning, Ngee Ann Polytechnic believes in giving every student an enriching learning experience and every employee the opportunity to build a meaningful career. If you are a self-starter with an innovative mind, a versatile person with the drive for all-rounded excellence, and a dedicated team player who shares our vision and values, we invite you to join our inspired team.
