Team Assistant

We are looking for a Team Assistant to join our Singapore office.

What are the ongoing responsibilities of this position?

Team Support responsibilities

· Assist in travel arrangements (booking of flights, hotels transfers visa, etc.) and calendar management for Directors and assigned staff

· Prepares and submits expense claims for Directors

· Assist Directors and assigned staff in booking meeting rooms for their visitors

· Assist in organizing meetings and conferences for Directors

· Assist in organizing events for the office

· Ad hoc admin matters and duties as assigned

· Back up Receptionist and Office Manager

Back Up - Front Desk responsibilities

· Perform general receptionist duties, ie answering, screening and directing incoming calls to the appropriate personnel

· Attend and receive guests at reception in a professional manner

· Manage and coordinate meeting room calendars

· Assist with meeting room bookings, arrange refreshments, and tidy up the rooms after meetings

· Arrange postal services (local and international), sorting of incoming mail and posting of outgoing mails

· Arrange courier services (local and international) whenever needed for all items including corporate gifts or items between regional offices

· Assist in pantry, office, stationery supplies orders and business cards requisitions

· Floor facilities coordinator

· Assist with vendors’ maintenance requests, requirements, and collation of information

· Prepare and submit invoices and expenses

· Assist with Health and Safety admin matters

· Assist with onboarding and offboarding of employees

What qualifications, skills and experience would help someone to be successful?

· GCE ‘O’ / ‘A’ Level

· 3 years of administrative experience, front desk and receptionist experience

· Pleasant personality with good verbal and written communication skills

· Effective interpersonal skills

· Basic PC skills with MS Office applications: Word, Excel, PowerPoint, Outlook

Competitive salary package.

Health, Life and Dental coverage.

Dynamic and inclusive work environment.