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- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
- Organize and schedule internal meetings and appointments
- Manage contract and price negotiations with office vendors, service providers and office lease; ensuring that all items are invoiced and paid on time
- Provide general support to visitors
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Participate actively in the planning and execution of company events
- Ensure security, integrity and confidentiality of data
- Coordinate meeting room schedules and bookings
- Monitor and maintain office supplies inventory
- Maintain a hygienic, safe and secure working environment
- Coordinate with Operations team, HR and IT to ensure seating is arranged and equipment is properly set up for new joiners
- Support Senior Managers in areas such as expense claims and travel arrangements
- Diploma in Office Administration or any other related discipline
- Minimum 2 years working experience as receptionist or in the office administration field
- Pleasant, positive disposition and a team player
- Good telephone manner, interpersonal and communication skills
- Hardworking, meticulous and responsible.
- Good command of written and spoken English is a must, strong Mandarin would be an advantage
- Good command of MS applications especially excel and powerpoint. Chinese word processing, an advantage
- General accounting knowledge is a plus
- Support for professional accreditations such as ACCA and study leave
- Flexible arrangements, generous holidays, birthday leave
- Continuous mentoring along your career progression
- Active sports, events and social committees across our offices
- Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
- The opportunity to invest in our growth and success through our Employee Share Plan
- Plus additional local benefits depending on your location
- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
- Organize and schedule internal meetings and appointments
- Manage contract and price negotiations with office vendors, service providers and office lease; ensuring that all items are invoiced and paid on time
- Provide general support to visitors
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Participate actively in the planning and execution of company events
- Ensure security, integrity and confidentiality of data
- Coordinate meeting room schedules and bookings
- Monitor and maintain office supplies inventory
- Maintain a hygienic, safe and secure working environment
- Coordinate with Operations team, HR and IT to ensure seating is arranged and equipment is properly set up for new joiners
- Support Senior Managers in areas such as expense claims and travel arrangements
- Diploma in Office Administration or any other related discipline
- Minimum 2 years working experience as receptionist or in the office administration field
- Pleasant, positive disposition and a team player
- Good telephone manner, interpersonal and communication skills
- Hardworking, meticulous and responsible.
- Good command of written and spoken English is a must, strong Mandarin would be an advantage
- Good command of MS applications especially excel and powerpoint. Chinese word processing, an advantage
- General accounting knowledge is a plus
- Support for professional accreditations such as ACCA and study leave
- Flexible arrangements, generous holidays, birthday leave
- Continuous mentoring along your career progression
- Active sports, events and social committees across our offices
- Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
- The opportunity to invest in our growth and success through our Employee Share Plan
- Plus additional local benefits depending on your location