
Executive Assistant (Nursing Wards)
Salary undisclosed
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- Provides clerical and administrative support in the following:
- Maintains and updates staff personal records e.g. flu vaccination records, emergency contacts, personal particulars, mask fitting records etc.
- Answers phone calls, handles enquiries, conveys messages
- Oversees and distributes incoming and outgoing mails.
- Department meetings
- Assists to organize meetings; reserves meeting venues and prepares required AV equipment.
- Prepares, follows up, updates and files current and new staffs' orientation checklist, competencies, personal particulars etc.
- Updates and maintains training databases and records post completion of training.
- Manages and maintains department inventory of stationery, assets and equipment.
- Raises IT access requests and prepares for new hires' on-boarding e.g. ordering of name stamp, files etc.
- Checks, collates and raises items for Purchase Requisition (PR) including managing and filing of billed receipts / invoices
- Undertakes any other responsibilities assigned by Reporting Officer.
- Participates in hospital-wide activities such as Service Quality (SQ) Awards, Quality Month, Nurses' Day Celebrations, etc. as assigned.
- Supports department activities and events such as audits, nurses day etc. as assigned.
- G.C.E 'A' level qualification or Diploma holders
- Preferably 2-3 years working experience in healthcare industry. Familiar with medical terminology will be an added advantage
- Proficient in MS Office
- Positive working attitude, team player and willing to learn.
- Provides clerical and administrative support in the following:
- Maintains and updates staff personal records e.g. flu vaccination records, emergency contacts, personal particulars, mask fitting records etc.
- Answers phone calls, handles enquiries, conveys messages
- Oversees and distributes incoming and outgoing mails.
- Department meetings
- Assists to organize meetings; reserves meeting venues and prepares required AV equipment.
- Prepares, follows up, updates and files current and new staffs' orientation checklist, competencies, personal particulars etc.
- Updates and maintains training databases and records post completion of training.
- Manages and maintains department inventory of stationery, assets and equipment.
- Raises IT access requests and prepares for new hires' on-boarding e.g. ordering of name stamp, files etc.
- Checks, collates and raises items for Purchase Requisition (PR) including managing and filing of billed receipts / invoices
- Undertakes any other responsibilities assigned by Reporting Officer.
- Participates in hospital-wide activities such as Service Quality (SQ) Awards, Quality Month, Nurses' Day Celebrations, etc. as assigned.
- Supports department activities and events such as audits, nurses day etc. as assigned.
- G.C.E 'A' level qualification or Diploma holders
- Preferably 2-3 years working experience in healthcare industry. Familiar with medical terminology will be an added advantage
- Proficient in MS Office
- Positive working attitude, team player and willing to learn.