Executive Assistant

About T-Systems:

With around 28,000 employees worldwide and annual revenues of EUR 4.0 billion (2021), T-Systems is one of the leading providers of digital services. The Deutsche Telekom subsidiary is headquartered in Germany and has a presence in Europe as well as in selected core markets and strategic production locations. T-Systems can provide a global production and supply chain to companies operating worldwide.

T-Systems offers integrated end-to-end IT solutions, driving the digital transformation of companies in all industries and the public sector. Focus industries include automotive, manufacturing, logistics and transportation, as well as healthcare and the public sector. T-Systems develops vertical, company-specific software solutions for these sectors.

About the role:

We are seeking a highly skilled and proactive Executive Assistant to support our Managing Director (MD) in various operational, administrative, and project management capacities. The successful candidate will act as a crucial liaison between the MD and the management team, ensuring effective communication and seamless execution of key projects and initiatives. This role requires a blend of strategic thinking, exceptional organizational skills, and the ability to manage high-level executive support.

Responsibilities:

• Serve as a primary point of contact and bridge between the MD and the management team, facilitating clear and effective communication, ensuring alignment and close tracking of issues/actions.
• Manage the MD’s calendar, scheduling meetings, appointments, and other engagements.
• Prepare and organize meeting notes, action items, reports, and presentations to support the MD’s activities.
• Lead and oversee org-wide projects as directed by the MD, ensuring timely and successful completion.
• Monitor progress on key initiatives, providing regular updates and reports to the MD and relevant stakeholders.
• Identify potential issues or roadblocks, propose solutions, and implement alternatives to keep projects on track.
• Streamline and optimize office and meeting operations and procedures to enhance overall efficiency and effectiveness.
• Support company-wide internal communication sessions, such as townhalls, ensuring the smooth flow of information to employees.

Requirements:

• Bachelor’s degree in Business Administration, Project Management, or a related field
• 7+ years of experience in project management and/or executive support preferably within the tech or professional services industry.
• Proven track record of managing high-level executive support, process improvements and project management of strategic initiatives.
• Exceptional organizational, multitasking, and problem-solving skills.
• Strong written and verbal communication abilities, with an aptitude for stakeholder management.
• High degree of professionalism, confidentiality, and integrity.

About T-Systems:

With around 28,000 employees worldwide and annual revenues of EUR 4.0 billion (2021), T-Systems is one of the leading providers of digital services. The Deutsche Telekom subsidiary is headquartered in Germany and has a presence in Europe as well as in selected core markets and strategic production locations. T-Systems can provide a global production and supply chain to companies operating worldwide.

T-Systems offers integrated end-to-end IT solutions, driving the digital transformation of companies in all industries and the public sector. Focus industries include automotive, manufacturing, logistics and transportation, as well as healthcare and the public sector. T-Systems develops vertical, company-specific software solutions for these sectors.

About the role:

We are seeking a highly skilled and proactive Executive Assistant to support our Managing Director (MD) in various operational, administrative, and project management capacities. The successful candidate will act as a crucial liaison between the MD and the management team, ensuring effective communication and seamless execution of key projects and initiatives. This role requires a blend of strategic thinking, exceptional organizational skills, and the ability to manage high-level executive support.

Responsibilities:

• Serve as a primary point of contact and bridge between the MD and the management team, facilitating clear and effective communication, ensuring alignment and close tracking of issues/actions.
• Manage the MD’s calendar, scheduling meetings, appointments, and other engagements.
• Prepare and organize meeting notes, action items, reports, and presentations to support the MD’s activities.
• Lead and oversee org-wide projects as directed by the MD, ensuring timely and successful completion.
• Monitor progress on key initiatives, providing regular updates and reports to the MD and relevant stakeholders.
• Identify potential issues or roadblocks, propose solutions, and implement alternatives to keep projects on track.
• Streamline and optimize office and meeting operations and procedures to enhance overall efficiency and effectiveness.
• Support company-wide internal communication sessions, such as townhalls, ensuring the smooth flow of information to employees.

Requirements:

• Bachelor’s degree in Business Administration, Project Management, or a related field
• 7+ years of experience in project management and/or executive support preferably within the tech or professional services industry.
• Proven track record of managing high-level executive support, process improvements and project management of strategic initiatives.
• Exceptional organizational, multitasking, and problem-solving skills.
• Strong written and verbal communication abilities, with an aptitude for stakeholder management.
• High degree of professionalism, confidentiality, and integrity.