SUMMARY
The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient day-to-day operations. This role involves managing schedules, coordinating meetings, handling confidential information, and facilitating communication within and outside the organization.
RESPONSIBILITIES
Administrative & Executive Support
- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel schedule.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming emails, calls, and requests, prioritizing and responding as necessary.
- Serve as the primary point of contact between the executive and internal/external stakeholders.
Meeting & Event Coordination
- Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-ups.
- Planned and oversaw business events, conferences, and logistics for team gatherings.
- Ensure all required materials and resources are prepared ahead of engagements.
Project & Task Management
- Assist in tracking key projects, deadlines, and deliverables for the executive.
- Conduct research and compile data to support decision-making.
- Liaise with various departments to ensure smooth execution of assigned tasks.
- Any other related duties/projects assigned by Supervisors from time to time to meet business exigencies.
Confidentiality & Compliance
- Handle sensitive information with discretion and professionalism.
- Ensure compliance with company policies and procedures in all executive-level interactions.
REQUIREMENTS
- Degree in Business Administration, Management or equivalent preferred
- At least 3 years of relevant working experience in a similar capacity
- Excellent Microsoft Office skills (Words, Excel, PowerPoint)
- Strong organizational skills with the ability to multitask and prioritize effectively
- Excellent written and verbal communication skills
- High level of discretion and professionalism in handling confidential matters
- Strong problem-solving skills and a proactive approach
- Sensitive and flexible approach to working with people
SUMMARY
The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient day-to-day operations. This role involves managing schedules, coordinating meetings, handling confidential information, and facilitating communication within and outside the organization.
RESPONSIBILITIES
Administrative & Executive Support
- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel schedule.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming emails, calls, and requests, prioritizing and responding as necessary.
- Serve as the primary point of contact between the executive and internal/external stakeholders.
Meeting & Event Coordination
- Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-ups.
- Planned and oversaw business events, conferences, and logistics for team gatherings.
- Ensure all required materials and resources are prepared ahead of engagements.
Project & Task Management
- Assist in tracking key projects, deadlines, and deliverables for the executive.
- Conduct research and compile data to support decision-making.
- Liaise with various departments to ensure smooth execution of assigned tasks.
- Any other related duties/projects assigned by Supervisors from time to time to meet business exigencies.
Confidentiality & Compliance
- Handle sensitive information with discretion and professionalism.
- Ensure compliance with company policies and procedures in all executive-level interactions.
REQUIREMENTS
- Degree in Business Administration, Management or equivalent preferred
- At least 3 years of relevant working experience in a similar capacity
- Excellent Microsoft Office skills (Words, Excel, PowerPoint)
- Strong organizational skills with the ability to multitask and prioritize effectively
- Excellent written and verbal communication skills
- High level of discretion and professionalism in handling confidential matters
- Strong problem-solving skills and a proactive approach
- Sensitive and flexible approach to working with people