Finance & Operations Executive

Job Description

Collaborate with multiple stakeholders to offer assistance for the below-listed post-RAMP activities and provide additional ad-hoc support as needed.

Financial Operations Support

• Customer Credit/Debit Note Release: Review and release customer credit/debit note issuance via SAP while liaising with organization to release credit limit blocks for posting.
• Service Revenue Recognition: Conduct monthly service and digital revenue recognition and handle transactions blocked for revenue posting.
• Accounts Receivable: Perform monthly sales reconciliation and prepare manual billing invoices.
• Bank and Cash Management: Liaise with and update bank signatories and GIRO changes while managing cash collection from walk-in customers and events.
• Tax Support: Assist the tax team with GST topics and other tax matters.
• Month-End Closing: Perform month-end closing tasks, including inventory provision review and ad-hoc journal entries.

Master Data Maintenance

• Pricing: Administer product pricing proposals and update pricing master data. Maintain ASP proposals and follow up with global BAs. Coordinate with local business units as required to review profitability for export market deals and maintain and update pricing approvals and information.
• Deal Records: Create and maintain deal master records, including rental billing contracts and updates.
• Instruments: Process capitalization for instruments. Maintain and update equipment movement and master data.
• Vendor Management (Procurement): Support vendor master data management by acting as a gatekeeper and requester for vendor account creation.

Support Finance Policy Development & Drive Continuous Improvement

• Policy Creation: Assist in the creation and implementation of finance policies, focusing on integrating financial risk assessments and compliance protocols.
• Continuous Improvement: Regularly review, identify, and support process improvement initiatives while updating finance-related policies to reflect changing business needs and corporate best practices.
• Best Practices: Build networks across the organization to share best practices and experiences to support the business in a consistent approach, including cross-divisionally.
• Process Improvement and Innovation: Radically simplify processes and drive efficiency by leveraging innovation and technology, implementing best practices, and partnering with RSS to drive process improvement initiatives.

Travel & Expense (T&E) Management

• Expense Report Queries: Address T&E expense report queries from RSS (out-of-policy reviews) and employees.
• Expense Types Maintenance: Maintain T&E expense types and explore review solutions with RSS.
• Communication: Co-create quarterly newsletter updates if needed.

Internal Controls Management

• User Access Review: Conduct yearly user access reviews for the FinCo application.
• Delegation of Authority (DoA): Review and update DoA levels as needed while acting as the MDMS gatekeeper for DoA updates for users.

Treasury Management

• Bank Guarantees: Handle bank guarantee applications and legal vetting.
• Letters of Credit: Manage letters of credit and export documentary collections for export markets.

Reporting

• DIS Reporting: Manage DIS IFRS 15 reporting related to rental income by consolidating rental income data and sharing it with the RSS.
• RDI Claim Submission: Compile, review, and submit half-yearly claims for obsolete inventory write-offs.

Department (Finance, Procurement & workplace) Administrative Support

• Administrative activities: Assist in administrative activities and documentation such as create contract requests, maintain and update the approved supplier list, execute and generate procurement reports, Google sites maintenance, etc.
• Ad hoc duties: Support any other tasks or ad hoc duties as assigned.

Business Partnering Activities

• Assist in advocating for digital programs and projects throughout local business processes, including end-to-end management.
• Support financial analysis, pricing and deal management, commercial terms negotiation, and provide strategic insights to enhance informed decision-making, profitability, and business objectives, while fostering necessary collaboration.

Requirements

• Bachelor’s degree in Finance, Accounting, or a related field.
• At least 3 years of experience in financial operations or a similar role.
• Strong knowledge of financial processes and systems (SAP experience preferred).
• Excellent analytical, organisational, and problem-solving skills.
• Ability to provide valuable business insights based on strong analytical skills.
• Strong attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Ability to effectively manage multiple tasks and priorities.
• Capable of effective communication and collaboration within the team and across departments.
• This is a 24-month contract.

Job Description

Collaborate with multiple stakeholders to offer assistance for the below-listed post-RAMP activities and provide additional ad-hoc support as needed.

Financial Operations Support

• Customer Credit/Debit Note Release: Review and release customer credit/debit note issuance via SAP while liaising with organization to release credit limit blocks for posting.
• Service Revenue Recognition: Conduct monthly service and digital revenue recognition and handle transactions blocked for revenue posting.
• Accounts Receivable: Perform monthly sales reconciliation and prepare manual billing invoices.
• Bank and Cash Management: Liaise with and update bank signatories and GIRO changes while managing cash collection from walk-in customers and events.
• Tax Support: Assist the tax team with GST topics and other tax matters.
• Month-End Closing: Perform month-end closing tasks, including inventory provision review and ad-hoc journal entries.

Master Data Maintenance

• Pricing: Administer product pricing proposals and update pricing master data. Maintain ASP proposals and follow up with global BAs. Coordinate with local business units as required to review profitability for export market deals and maintain and update pricing approvals and information.
• Deal Records: Create and maintain deal master records, including rental billing contracts and updates.
• Instruments: Process capitalization for instruments. Maintain and update equipment movement and master data.
• Vendor Management (Procurement): Support vendor master data management by acting as a gatekeeper and requester for vendor account creation.

Support Finance Policy Development & Drive Continuous Improvement

• Policy Creation: Assist in the creation and implementation of finance policies, focusing on integrating financial risk assessments and compliance protocols.
• Continuous Improvement: Regularly review, identify, and support process improvement initiatives while updating finance-related policies to reflect changing business needs and corporate best practices.
• Best Practices: Build networks across the organization to share best practices and experiences to support the business in a consistent approach, including cross-divisionally.
• Process Improvement and Innovation: Radically simplify processes and drive efficiency by leveraging innovation and technology, implementing best practices, and partnering with RSS to drive process improvement initiatives.

Travel & Expense (T&E) Management

• Expense Report Queries: Address T&E expense report queries from RSS (out-of-policy reviews) and employees.
• Expense Types Maintenance: Maintain T&E expense types and explore review solutions with RSS.
• Communication: Co-create quarterly newsletter updates if needed.

Internal Controls Management

• User Access Review: Conduct yearly user access reviews for the FinCo application.
• Delegation of Authority (DoA): Review and update DoA levels as needed while acting as the MDMS gatekeeper for DoA updates for users.

Treasury Management

• Bank Guarantees: Handle bank guarantee applications and legal vetting.
• Letters of Credit: Manage letters of credit and export documentary collections for export markets.

Reporting

• DIS Reporting: Manage DIS IFRS 15 reporting related to rental income by consolidating rental income data and sharing it with the RSS.
• RDI Claim Submission: Compile, review, and submit half-yearly claims for obsolete inventory write-offs.

Department (Finance, Procurement & workplace) Administrative Support

• Administrative activities: Assist in administrative activities and documentation such as create contract requests, maintain and update the approved supplier list, execute and generate procurement reports, Google sites maintenance, etc.
• Ad hoc duties: Support any other tasks or ad hoc duties as assigned.

Business Partnering Activities

• Assist in advocating for digital programs and projects throughout local business processes, including end-to-end management.
• Support financial analysis, pricing and deal management, commercial terms negotiation, and provide strategic insights to enhance informed decision-making, profitability, and business objectives, while fostering necessary collaboration.

Requirements

• Bachelor’s degree in Finance, Accounting, or a related field.
• At least 3 years of experience in financial operations or a similar role.
• Strong knowledge of financial processes and systems (SAP experience preferred).
• Excellent analytical, organisational, and problem-solving skills.
• Ability to provide valuable business insights based on strong analytical skills.
• Strong attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Ability to effectively manage multiple tasks and priorities.
• Capable of effective communication and collaboration within the team and across departments.
• This is a 24-month contract.