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- Manage, monitor and maintain office supplies and equipment, ensuring a well-stocked and functional workspace.
- Handle incoming and outgoing mails ensuring timely distribution and response.
- Answer and direct phone calls, taking accurate messages and providing professional customer service.
- Schedule and coordinate meetings, appointments, and travel arrangements, including booking venues, flights, and accommodations.
- Assist with the preparation of presentations, reports, and other documents.
- Coordinate and support office events and meetings.
- Assist with onboarding new employees, including preparing workstations, stationary and providing necessary information.
- Assist employees with staff purchase, ensuring proper documentation and discount application.
- Provide general administrative support to various departments as needed.
- Manage and maintain the CEO's calendar, scheduling appointments and prioritizing tasks.
- Take and transcribe meeting minutes, ensuring accurate and timely distribution.
- Handle, organize and maintain confidential information with discretion and maintain strict confidentiality.
- Diploma in Business, Nitec in Office or any related discipline
- Min 3 years of admin support working experience
- Proven experience as an Administrative Assistant or Secretary, preferably in a fast-paced environment.
- Proficient in Microsoft Office Suite & Google Workspace (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Excellent interpersonal skills.
- Manage, monitor and maintain office supplies and equipment, ensuring a well-stocked and functional workspace.
- Handle incoming and outgoing mails ensuring timely distribution and response.
- Answer and direct phone calls, taking accurate messages and providing professional customer service.
- Schedule and coordinate meetings, appointments, and travel arrangements, including booking venues, flights, and accommodations.
- Assist with the preparation of presentations, reports, and other documents.
- Coordinate and support office events and meetings.
- Assist with onboarding new employees, including preparing workstations, stationary and providing necessary information.
- Assist employees with staff purchase, ensuring proper documentation and discount application.
- Provide general administrative support to various departments as needed.
- Manage and maintain the CEO's calendar, scheduling appointments and prioritizing tasks.
- Take and transcribe meeting minutes, ensuring accurate and timely distribution.
- Handle, organize and maintain confidential information with discretion and maintain strict confidentiality.
- Diploma in Business, Nitec in Office or any related discipline
- Min 3 years of admin support working experience
- Proven experience as an Administrative Assistant or Secretary, preferably in a fast-paced environment.
- Proficient in Microsoft Office Suite & Google Workspace (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Excellent interpersonal skills.