Business Coordinator Executive
$ 3,500 - $ 4,500 / month
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Key Responsibilities
1. Administrative Support
- Manage and coordinate the executive’s daily schedule, including meetings, appointments, and travel arrangements.
- Handle correspondence, emails, and communications on behalf of senior management.
- Prepare reports, presentations, and documents for meetings and business reviews.
- Organize and maintain files, records, and contact databases.
- Assist with expense reporting, budget tracking, and financial documentation.
2. Business Development Support
- Assist in identifying and researching potential business opportunities and partnerships.
- Coordinate with internal and external stakeholders to drive business initiatives.
- Support the creation of business proposals, pitches, and presentations for new projects.
- Conduct market research and competitor analysis to inform business growth strategies.
- Track project milestones and assist in follow-up communications with clients or partners.
3. Communication & Coordination
- Act as a point of contact between senior management and internal teams or external partners.
- Liaise with clients, vendors, and key stakeholders to ensure clear and effective communication.
- Coordinate team meetings, prepare agendas, and record meeting minutes.
4. Project Management
- Monitor ongoing business projects and provide administrative support for their execution.
- Collaborate with various departments to ensure business tasks and objectives are achieved.
- Manage timelines, track deliverables, and ensure projects are completed on schedule.
5. Miscellaneous Duties
- Support special projects and perform other related duties as assigned by senior management.
- Manage confidential information with discretion and maintain professionalism in all interactions.
Who are we looking for
- Proficient in both English and Chinese as the point of contact between the CEO and stakeholders
- Flexible and open to take on wide varieties of work
- Always take initiatives to find solutions and exceptional problem solving acumen
- Excellent minute-taking and report-writing skills and highly organized with great attention to details
- Strong communication and interpersonal skills
- Expertise in using MS office suite for documentation preparation
- Able to travel when it is necessary
Qualifications
- Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Communication skills, written/verbal
- Ability to prioritize and meet deadlines Keep information confidential
- 2 – 3 years of relevant working experience
Key Responsibilities
1. Administrative Support
- Manage and coordinate the executive’s daily schedule, including meetings, appointments, and travel arrangements.
- Handle correspondence, emails, and communications on behalf of senior management.
- Prepare reports, presentations, and documents for meetings and business reviews.
- Organize and maintain files, records, and contact databases.
- Assist with expense reporting, budget tracking, and financial documentation.
2. Business Development Support
- Assist in identifying and researching potential business opportunities and partnerships.
- Coordinate with internal and external stakeholders to drive business initiatives.
- Support the creation of business proposals, pitches, and presentations for new projects.
- Conduct market research and competitor analysis to inform business growth strategies.
- Track project milestones and assist in follow-up communications with clients or partners.
3. Communication & Coordination
- Act as a point of contact between senior management and internal teams or external partners.
- Liaise with clients, vendors, and key stakeholders to ensure clear and effective communication.
- Coordinate team meetings, prepare agendas, and record meeting minutes.
4. Project Management
- Monitor ongoing business projects and provide administrative support for their execution.
- Collaborate with various departments to ensure business tasks and objectives are achieved.
- Manage timelines, track deliverables, and ensure projects are completed on schedule.
5. Miscellaneous Duties
- Support special projects and perform other related duties as assigned by senior management.
- Manage confidential information with discretion and maintain professionalism in all interactions.
Who are we looking for
- Proficient in both English and Chinese as the point of contact between the CEO and stakeholders
- Flexible and open to take on wide varieties of work
- Always take initiatives to find solutions and exceptional problem solving acumen
- Excellent minute-taking and report-writing skills and highly organized with great attention to details
- Strong communication and interpersonal skills
- Expertise in using MS office suite for documentation preparation
- Able to travel when it is necessary
Qualifications
- Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Communication skills, written/verbal
- Ability to prioritize and meet deadlines Keep information confidential
- 2 – 3 years of relevant working experience