Assistant Facilities Manager (Green Mark FM)
Salary undisclosed
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- Support the Facilities Manager in daily Facilities Operations & Maintenance activities/issues.
- Work closely with Head Op/FM to evaluate operations of SJ Campus to ensure safety, functionality, and quality of service.
- Plan, support and execute comprehensive facilities management programme for Builder's works.
- Manage facility operations by implementing quality standards and procedure for preventive and corrective maintenance works.
- Lead a team of Engineers, Executives, Technicians and outsourced service providers to ensure that the day-to-day management of facilities, maintenance support services, processes and frameworks and delivery of key performance indicators (KPI) to support client's operational requirements.
- Constantly monitor the KPIs specified by the Head of FM/FM.
- Coordinate with the vendors, service providers, external authorities, and key stakeholders in the daily and periodic maintenance of the facilities and implementation of maintenance policies and procedures.
- Support the client in the annual budgeting exercise, including budget tracking.
- Supervise procurement activities of the respective term/ad-hoc vendors including meeting contractual obligations, specification reviews to ensure cost effectiveness and competitiveness and processing of payments to vendors;
- Provide supervision to project management team members for fit-outs, renovations and upgrading works by ensuring that works are monitored and coordinated to ensure projects are completed on schedule and meets the client's quality standards and contractual requirements.
- Serve as a primary interface between the clients and team for facilities and spatial needs such as obtaining feedback and follow up with the relevant departments to mitigate services.
- Prepare monthly report, trend analysis on energy, water, facilities usage, Corrective Maintenance, Preventive Maintenance, customer satisfaction, materials management, vendor performance, etc and present evaluation and mitigation to Client.
- Oversee the Green Mark re-certification and monitor the KPIs in Green Mark Submission.
- Embrace the Digital FM Technology initiated by the department.
- Ensure the maintenance specifications and records are updated and ready in the BIM FM System.
- Avoid wastages and focus on optimization in FM.
- Accountable for the Preventive & Corrective Maintenance for ACMV, Mechanical System, Smart System (GBIC), Energy Management, IBMS, Utilities Management, HT / LT System, ELVS, Smart Lighting, Lift, PA, Audio / Video System, EV / PV, etc
- Embrace Condition-based Maintenance to compliment Preventive Maintenance.
- Adopt root cause analysis.
- Ensure maintenance work shall comply with the relevant Singapore Standards and Code of Practices and company’s environment, health, and safety policies.
- Attend/report immediately on major equipment breakdown and equipment not performing to specifications or a building user having problem.
- Meet with tenants to resolve technical issues raised by the tenants.
- Audit the maintenance work carried out by the Team according to the departmental policy.
- Oversee the Tenant’s fit-out work and Asset Enhancement Work.
- Actively participate technical training through onsite, offsite, and vendor training.
- Use the BIM, App or digital technology assigned by the company to facilitate communication.
- Hold regular meetings with the Tenants and Contractors.
- Accountable for any additional tasks assigned by the Head Op/FM.
- Degree in Facility Management / Building Services / Mechanical or Electrical Engineering / Fire Safety and Workplace Safety & Health or equivalent
- At least 5-8 years' experience in relevant work experience
- Process Green Mark Facilities Manager and Water Efficiency Manager certificates
- Experience in preventive facility management and Fire Safety and Workplace Safety & Health & Environmental Safety & Health is a requirement
- Proactive self-starter who is comfortable working independently with limited oversight and direction, strong sense of responsibility
- Proficient in standard business applications (MS Word, Excel, PowerPoint)
- Ability to work under pressure and meet tight deadlines
- Support the Facilities Manager in daily Facilities Operations & Maintenance activities/issues.
- Work closely with Head Op/FM to evaluate operations of SJ Campus to ensure safety, functionality, and quality of service.
- Plan, support and execute comprehensive facilities management programme for Builder's works.
- Manage facility operations by implementing quality standards and procedure for preventive and corrective maintenance works.
- Lead a team of Engineers, Executives, Technicians and outsourced service providers to ensure that the day-to-day management of facilities, maintenance support services, processes and frameworks and delivery of key performance indicators (KPI) to support client's operational requirements.
- Constantly monitor the KPIs specified by the Head of FM/FM.
- Coordinate with the vendors, service providers, external authorities, and key stakeholders in the daily and periodic maintenance of the facilities and implementation of maintenance policies and procedures.
- Support the client in the annual budgeting exercise, including budget tracking.
- Supervise procurement activities of the respective term/ad-hoc vendors including meeting contractual obligations, specification reviews to ensure cost effectiveness and competitiveness and processing of payments to vendors;
- Provide supervision to project management team members for fit-outs, renovations and upgrading works by ensuring that works are monitored and coordinated to ensure projects are completed on schedule and meets the client's quality standards and contractual requirements.
- Serve as a primary interface between the clients and team for facilities and spatial needs such as obtaining feedback and follow up with the relevant departments to mitigate services.
- Prepare monthly report, trend analysis on energy, water, facilities usage, Corrective Maintenance, Preventive Maintenance, customer satisfaction, materials management, vendor performance, etc and present evaluation and mitigation to Client.
- Oversee the Green Mark re-certification and monitor the KPIs in Green Mark Submission.
- Embrace the Digital FM Technology initiated by the department.
- Ensure the maintenance specifications and records are updated and ready in the BIM FM System.
- Avoid wastages and focus on optimization in FM.
- Accountable for the Preventive & Corrective Maintenance for ACMV, Mechanical System, Smart System (GBIC), Energy Management, IBMS, Utilities Management, HT / LT System, ELVS, Smart Lighting, Lift, PA, Audio / Video System, EV / PV, etc
- Embrace Condition-based Maintenance to compliment Preventive Maintenance.
- Adopt root cause analysis.
- Ensure maintenance work shall comply with the relevant Singapore Standards and Code of Practices and company’s environment, health, and safety policies.
- Attend/report immediately on major equipment breakdown and equipment not performing to specifications or a building user having problem.
- Meet with tenants to resolve technical issues raised by the tenants.
- Audit the maintenance work carried out by the Team according to the departmental policy.
- Oversee the Tenant’s fit-out work and Asset Enhancement Work.
- Actively participate technical training through onsite, offsite, and vendor training.
- Use the BIM, App or digital technology assigned by the company to facilitate communication.
- Hold regular meetings with the Tenants and Contractors.
- Accountable for any additional tasks assigned by the Head Op/FM.
- Degree in Facility Management / Building Services / Mechanical or Electrical Engineering / Fire Safety and Workplace Safety & Health or equivalent
- At least 5-8 years' experience in relevant work experience
- Process Green Mark Facilities Manager and Water Efficiency Manager certificates
- Experience in preventive facility management and Fire Safety and Workplace Safety & Health & Environmental Safety & Health is a requirement
- Proactive self-starter who is comfortable working independently with limited oversight and direction, strong sense of responsibility
- Proficient in standard business applications (MS Word, Excel, PowerPoint)
- Ability to work under pressure and meet tight deadlines