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Admin Executive [Visa Application, Flight Arrangement]

$ 2,800 - $ 4,000 / month

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  • Changi South (Between Tanah Merah / Simei / Expo MRT)
  • 5 days work: 4 days on site, 1 day WFH
  • Attractive Salary Package
  • Company Benefits & Incentives
  • Broadcasting and Media Equipment Industry
Interested applicants can also send your resume to and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.Requirements: * A qualification in business / economy / finance / HR or any other related area.
  • Must be proficiency in Microsoft Excel in doing planning and forecasting.
  • Minimum of 2 years' experience of working experience in related field.
  • A good understanding of mass media and communication (preferably in broadcasting industry)
Key Responsibilities
  • Project coordinator, supporting engineers in managing crew logistics for international broadcasting projects.
  • Maintain and manage the Crew and Engineering Staff Database.
  • Oversee international projects across multiple time zones, requiring occasional overtime.
  • Coordinate with in-house crew and international freelance crew via calls, texts, or emails.
  • Manage crewing databases using Excel spreadsheets or other database systems.
Job Scopes: * Maintain and update Crewing Calendar factoring projects and in-house needs and crew leave.
  • Support and provide information on Time Off In Lieu (TOIL) entitlement for inhouse crew on a monthly basis.
  • Maintain an updated crew database for both in-house and freelancers with positions, grades, job scale, and performance, rate of professional fees, responsiveness, reliability, skills and technical competencies.
  • Obtain relevant project information from Sales Department for crewing needs including details such as location of project, crew positions, duration of project crew rate, and any other additional requirements.
  • Consult project technical manager to identify the crew requirement and skill sets required for each project.
  • Roster project with in-house and freelance crew.
  • For freelancers - Negotiate fees, manage contracts and other documents, and outline expectations and company policies.
  • Arrange and/or coordinate crew logistics including preparation of per diems, visa application, flight, accommodation, transportation, and meals.
  • Plan for crew contingencies for unexpected situations that may jeopardize projects.
  • Supper project crew by playing an active role in all communications related to crew (logistics and crew welfare).
  • Provide replacement crew if a crew member becomes unavailable due to sickness, flight cancellations, etc.
  • Assist in all project closeout activities including evaluation of project performance (from crew perspective), archival of projects, and preparation of close out reports.10. Incorporate crew performance evaluation reports into crew database.
  • Tabulate and analyse project crew financials (freelancer fees, logistics, Per Diems, etc.) report to Crewing Manager cost over-runs or irregularities.
  • Verify invoices received from freelancers for billing.
  • Assist in reimbursements for projects for in-house crew members.
Leong Jia Qi Reg No. : R24124746
The Supreme HR Advisory Pte Ltd EA No. : 14C7279How do your skills match this job? Sign in and update your profile to get insights.Employer questionsYour application will include the following questions:Which of the following statements best describes your right to work in Singapore?What's your expected monthly basic salary?Which of the following languages are you fluent in?Company profileThe Supreme HR Advisory4.6·Human Resources & Recruitment51-100 employeesHere at The Supreme HR Advisory, we pride ourselves on being a vibrant recruitment firm with strong Southeast Asia standing. We believe in customizing our services to your unique needs. We are dedicated, enthusiastic and we take innovative approaches in customizing our services. Our depth of experience enables us to understand each industry's challenges and provide expert advice on hiring requirements. Our goal is to leverage on our local knowledge and global expertise to deliver high-quality candidates specifically matched to the requirements of each of our client.Here at The Supreme HR Advisory, we pride ourselves on being a vibrant recruitment firm with strong Southeast Asia standing. We believe in customizing our services to your unique needs. We are dedicated, enthusiastic and we take innovative approaches in customizing our services. Our depth of experience enables us to understand each industry's challenges and provide expert advice on hiring requirements. Our goal is to leverage on our local knowledge and global expertise to deliver high-quality candidates specifically matched to the requirements of each of our client.Company informationRegistration No.201426535WEA No.14C7279
  • Changi South (Between Tanah Merah / Simei / Expo MRT)
  • 5 days work: 4 days on site, 1 day WFH
  • Attractive Salary Package
  • Company Benefits & Incentives
  • Broadcasting and Media Equipment Industry
Interested applicants can also send your resume to and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.Requirements: * A qualification in business / economy / finance / HR or any other related area.
  • Must be proficiency in Microsoft Excel in doing planning and forecasting.
  • Minimum of 2 years' experience of working experience in related field.
  • A good understanding of mass media and communication (preferably in broadcasting industry)
Key Responsibilities
  • Project coordinator, supporting engineers in managing crew logistics for international broadcasting projects.
  • Maintain and manage the Crew and Engineering Staff Database.
  • Oversee international projects across multiple time zones, requiring occasional overtime.
  • Coordinate with in-house crew and international freelance crew via calls, texts, or emails.
  • Manage crewing databases using Excel spreadsheets or other database systems.
Job Scopes: * Maintain and update Crewing Calendar factoring projects and in-house needs and crew leave.
  • Support and provide information on Time Off In Lieu (TOIL) entitlement for inhouse crew on a monthly basis.
  • Maintain an updated crew database for both in-house and freelancers with positions, grades, job scale, and performance, rate of professional fees, responsiveness, reliability, skills and technical competencies.
  • Obtain relevant project information from Sales Department for crewing needs including details such as location of project, crew positions, duration of project crew rate, and any other additional requirements.
  • Consult project technical manager to identify the crew requirement and skill sets required for each project.
  • Roster project with in-house and freelance crew.
  • For freelancers - Negotiate fees, manage contracts and other documents, and outline expectations and company policies.
  • Arrange and/or coordinate crew logistics including preparation of per diems, visa application, flight, accommodation, transportation, and meals.
  • Plan for crew contingencies for unexpected situations that may jeopardize projects.
  • Supper project crew by playing an active role in all communications related to crew (logistics and crew welfare).
  • Provide replacement crew if a crew member becomes unavailable due to sickness, flight cancellations, etc.
  • Assist in all project closeout activities including evaluation of project performance (from crew perspective), archival of projects, and preparation of close out reports.10. Incorporate crew performance evaluation reports into crew database.
  • Tabulate and analyse project crew financials (freelancer fees, logistics, Per Diems, etc.) report to Crewing Manager cost over-runs or irregularities.
  • Verify invoices received from freelancers for billing.
  • Assist in reimbursements for projects for in-house crew members.
Leong Jia Qi Reg No. : R24124746
The Supreme HR Advisory Pte Ltd EA No. : 14C7279How do your skills match this job? Sign in and update your profile to get insights.Employer questionsYour application will include the following questions:Which of the following statements best describes your right to work in Singapore?What's your expected monthly basic salary?Which of the following languages are you fluent in?Company profileThe Supreme HR Advisory4.6·Human Resources & Recruitment51-100 employeesHere at The Supreme HR Advisory, we pride ourselves on being a vibrant recruitment firm with strong Southeast Asia standing. We believe in customizing our services to your unique needs. We are dedicated, enthusiastic and we take innovative approaches in customizing our services. Our depth of experience enables us to understand each industry's challenges and provide expert advice on hiring requirements. Our goal is to leverage on our local knowledge and global expertise to deliver high-quality candidates specifically matched to the requirements of each of our client.Here at The Supreme HR Advisory, we pride ourselves on being a vibrant recruitment firm with strong Southeast Asia standing. We believe in customizing our services to your unique needs. We are dedicated, enthusiastic and we take innovative approaches in customizing our services. Our depth of experience enables us to understand each industry's challenges and provide expert advice on hiring requirements. Our goal is to leverage on our local knowledge and global expertise to deliver high-quality candidates specifically matched to the requirements of each of our client.Company informationRegistration No.201426535WEA No.14C7279