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Operations Admin Assistant

Salary undisclosed

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Job summary:
  • Looking for candidates available to work:
    • Monday: Morning, Evening, Afternoon
    • Tuesday: Morning, Evening, Afternoon
    • Wednesday: Morning, Evening, Afternoon
    • Thursday: Morning, Evening, Afternoon
    • Friday: Morning, Evening, Afternoon
  • 1 year of relevant work experience required for this role
  • Working rights required for this role
  • Expected salary: $1,800 - $2,500 per month
  • Immediate start available

Job Summary:

We are seeking an organized and proactive Operation Admin Assistant to provide essential support to our client’s daily operations, with a specific focus on access control related matters.

This role will take on operational activities, such as touchpoint services, and will also play a key role in managing access control related matters.

The Operation Admin Assistant is a vital contributor to our team, ensuring that the project runs smoothly and efficiently while maintaining a secure environment.

Key Responsibilities:

1. Administrative Support:

· Being touchpoint for client, responding to emails, MS Team,and handling requests and enquiries.

· Prepare, generate, proofread, and send out documents and reports to respective stakeholders.

· Maintain organized filing systems and document management of requests and deliverables.

· Assist in maintaining accurate records and documentation of requests.

· Help with internal and external communications, as needed.

· Ensure compliance with company policies and procedures.

· IT literacy

2. Access Control Programming:

· will be trained in access control systems usage to program and manage access credentials for employees, visitors, and contractors.

· Understand access approval matrix

· Providing advisory and assisting cardholders with staff pass / access card and access control related issues.

· Reviewing, approving and documenting new / replacement staff pass / access card requisition via client’s procurement system.

· assist in access card printing.

3. Vendor Support:

· Assist in liaising with vendors and suppliers for procurement needs.

· Support in monitoring vendor performance and handling any issues.

· Assist in communication between vendor(s) and staff(s)

4. Team Assistance:

· Provide general support to team members as required.

· Participate in organizing training sessions and workshops.

· Rotating work time for evenings and weekends/PHs (to be advised)

5. Requirements:

· Min. GCE 'O' Level.

· Able to work independently and late hours