Administrative and Event Logistics Coordinators (9-month Contract)

Salary undisclosed

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This is an hourly rated position.

General Administration

Processing admissions and general coordination between internal departments within NUS and external parties
Liaising with contracted lecturers, or external internship supervisors for needful documents and information
Meeting coordination with internal and external parties

Event Logistics

Planning, coordination, and execution of approximately 10-12 sessions per year, including but not limited to:

Venue booking and setup
Vendor management (catering, equipment rental, etc.)
Participant registration and attendance tracking
On-site management during events
Post-event breakdown and debrief
For the ELSA initiative - Develop detailed operational plans for running training sessions lasting 3-6 days, for approximately 4-6 runs each year.
Coordinate venue bookings, equipment setup, catering, and transportation for participants and facilitators.
Serve as the point of contact for participants, responding to inquiries and providing necessary information.
Liaise with external parties (speakers, trainers, vendors) and internal departments within NUS to ensure smooth execution of events.

Development of marketing materials for each event, including:

Minimum educational qualification of a polytechnic diploma or bachelor's degree
Proven experience in event planning and management
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in marketing and design software (e.g., Adobe Creative Suite, Canva, Microsoft Office)
Ability to work flexibly and efficiently under tight deadlines