Church Administrative & Finance Executive

Key Responsibilities:

1. Administrative Support:

• Oversee daily administrative operations to ensure the office runs efficiently and remains organized.
• Maintain church records such as membership databases, meeting minutes, and official documents.
• Manage office subscriptions (e.g., OneDrive, Xero, ProPresenter, CCLI) to keep systems up to date.
• Handle incoming emails, letters, and phone calls, directing them to the appropriate parties.
• Assist with preparing documents for LCEC meetings (agendas, reports, minutes) and follow up on action items.

2. Financial Administration:

• Oversee the preparation and review of financial statements, annual reports, and budgets for LCEC.
• Ensure organized tracking of income, expenses, and donations, keeping financial records (receipts, invoices, bank statements) up to date.
• Oversee and ensure the outsourced bookkeeper processes payments and reimbursements in a timely manner.
• Coordinate with the treasurer and auditors to maintain financial compliance and accurate reporting.
• Review monthly accounting reports (including bank reconciliations and budget tracking) and assist with budget preparation.
• Act as the primary contact for auditors, bankers, and other external financial partners.

3. Human Resource Management:

• Oversee records for staff leave, off-in-lieu, and attendance using established systems.
• Coordinate scheduling and tracking of work hours and leave balances with staff.
• Support the onboarding of new team members by preparing necessary documentation and orientation materials.

4. Office & Systems Management:

• Develop and maintain efficient systems for secure document storage and retrieval.
• Manage vendor relationships and contracts for office supplies and services.

5. Compliance & Governance:

• Assist the Governance Committee in ensuring compliance with church policies, government regulations, and denominational requirements.
• Prepare and submit required reports or documentation to relevant authorities as needed.

6. Communication & Coordination:

• Serve as the central point of contact for administrative matters within the church.
• Facilitate clear communication between staff, church leaders, and committees.

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Qualifications & Skills

• Diploma or degree in Business Administration, Accounting, or a related field.
• 2-3 years of administrative experience, preferably within a church, nonprofit, or similar setting.
• Experience or familiarity with financial management and HR practices is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks, Xero).
• Familiarity with HR management systems or leave tracking software is beneficial.
• Knowledge of church management software is an added advantage.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong analytical skills.
• Outstanding interpersonal and communication abilities.
• Discreet and trustworthy, with the capacity to handle confidential information.
• Proactive and resourceful in problem-solving and decision-making.
• A deep commitment to the church’s mission and values.
• Capable of working both independently and collaboratively as part of a team.

Working Hours:

• Full-time role with occasional flexibility required for evening meetings or events.
• Expected to work at least 1-2 Sundays per month.

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If you’re ready to join a vibrant, purpose-driven community at Cairnhill Methodist Church and contribute your expertise in a supportive, team-oriented environment, we’d love to hear from you.

Job Types: Full-time, Part-time

Pay: $2,300.00 - $3,500.00 per month

Expected hours: 44 per week

Benefits:

• Cell phone reimbursement
• Dental insurance
• Flexible schedule
• Health insurance
• Professional development

Schedule:

• Weekend availability

Supplemental Pay:

• 13th month salary
• Overtime pay
• Performance bonus
• Yearly bonus

Education:

• Local Polytechnic Diploma (Preferred)

Experience:

• accounting & administrative: 1 year (Preferred)

Work Location: In person