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Admin Executive

  • Full Time, onsite
  • Beyondsoft International (Singapore) Pte Ltd
  • Downtown Core, Singapore
Salary undisclosed

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Job summary:
  • Looking for candidates available to work:
    • Monday: Morning, Afternoon, Evening
    • Tuesday: Morning, Afternoon, Evening
    • Wednesday: Morning, Afternoon, Evening
    • Thursday: Morning, Afternoon, Evening
    • Friday: Morning, Afternoon, Evening
  • 1 year of relevant work experience required for this role
  • Working rights required for this role
  • Expected salary: $3,000 - $3,600 per month
  • Immediate start available

Job Description

  • Manage the Director’s calendar, meetings, and travel arrangements.

  • Coordinate and schedule team meetings and town hall meetings.

  • Arrange VIP visits and other key events.

  • Raise and track purchase orders (POs) for outsourced services.

  • Manage monthly PO accruals and related financial processes.

  • Ensure office supplies, first aid kits, and other essential items are available and maintained.

  • Handle live event emails and gift management (e.g., new born, awards, demise).

  • Organize food catering and other employee welfare activities.

  • Support team-building initiatives and learning & development programs.

  • Act as a liaison with facility management (CREWs) and IT support for daily operational needs.

  • Oversee SharePoint access rights and maintain an updated organizational chart.

  • Maintain communal areas and ensure conference rooms are well-equipped.

  • Oversee fire drill logistics and scrap activities.

  • Manage onboarding for new hires, including equipment requests and system access setup.

  • Manage exit processes, ensuring proper collection of company assets (e.g., ID cards, laptops, access keys).

  • Maintain seats occupancy records and PDL list.

  • Serve as the Assets Audit Coordinator and ISO14000 Coordinator.

  • Arrange air conditioning activation for weekends and shutdown periods.

  • Coordinate interview arrangements and training sessions.

  • Assist in IT equipment and stationery orders via P360.

Job Requirements

  • Diploma in Business Administration or related field.

  • At least 2 years of administrative experience in a corporate setting.

  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and SharePoint.

  • Excellent communication and interpersonal skills.

  • Ability to work independently with minimal supervision.

  • Experience with procurement and finance-related administrative tasks is a plus.