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Senior Executive/ Assistant Manager (Events & Networks), Faculty of Law

  • Full Time, onsite
  • Events and Research Management (Senior Executive / Assistant Manager) - NUS College, Office of the D
  • Singapore, Singapore
Salary undisclosed
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Job Description:
Job Purpose

The NUS Law Faculty Events & Networks Team leads the organisation of faculty events for both internal and external stakeholders, as well as manage the secretariat for law associations.



We are seeking a highly motivated, resourceful and meticulous Senior Executive/ Assistant Manager to deliver events and lead/support the secretariat for the law associations, in the following key portfolios:


  • Lead/co-lead Faculty Events, working closely with the Head of Faculty Events & Networks
  • Lead and manage the Secretariat for the Asian Society of International Law (AsianSIL), working closely with the Secretary-General and the Head of Faculty Events & Networks
  • Support the Secretariat for the Asian Law Institute (ASLI)
  • Support the Secretariat for the Asian Law Schools Association (ALSA)

Duties and Responsibilities

The areas of responsibility will include the following:


1) Secretariat for the Asian Society of International Law (AsianSIL)


The Asian Society of International Law is incorporated as a private limited company in Singapore, and its secretariat is hosted by the Faculty of Law, NUS. The incumbent will head and manage all secretariat duties, including

  • Manage the entire cycle of AsianSIL membership including applications, renewal, payment and membership database
  • Lead the full aspect of AsianSIL Conference and other AsianSIL events including Call for Papers, Publicity, Collation, Registration, Logistics and Event Management, Finance and Administration and related activities
  • Manage and drive all website-related matters
  • Maintain AsianSIL management accounts including Fees, Donations and all expenses and handover to Company Secretary for annual audit exercise
  • Manage full aspect of Asian Journal of International Law (AsianJIL) which is part of AsianSIL and two issues are published a year
  • Secretariat to AsianSIL Executive Council & Advisory Council and AsianJIL Editorial Board and manage all meetings including preparation of agenda, minutes and any other secretariat duties/projects
  • Any other related duties assigned by the reporting manager

2) Secretariat for the Asian Law Institute (ASLI)



  • Manage the entire cycle of ASLI membership including applications, renewal, payment and membership database
  • Support the preparation/logistics for the ASLI Annual Conference and other ASLI events
  • Any other related duties assigned by the reporting manager

3) Secretariat for the Asian Law Schools Association (ALSA)



  • Manage the entire cycle of ALSA membership including applications, renewal, payment and membership database
  • Any other related duties assigned by the reporting manager

4) Faculty Events



  • Lead/Co-Lead the full aspect of faculty events, such as participant management, speaker and VIP management including invitation, registration and preparation of administrative briefs/programme/event rundown; logistics management, manage service providers (caterers, landscaping vendors, etc)
  • Provide onsite support during event execution, coordinating event support needs
  • Post-event administrative, feedback and finance processes, and maintain database record
  • Collaborate with the Alumni Relations & Development team, and Communications team in the planning/execution and publicity of events
  • Any other related duties assigned by the reporting manager

Qualifications
  • Degree holder with minimum 2-3 years of relevant experience preferably within a tertiary educational institution and with familiarity in event management and/or secretariat duties in a similar capacity
  • Possess administrative and personnel management experience with well-developed planning and organisational skills
  • Possess excellent interpersonal and communication (written and verbal) skills, able to work with stakeholders of various levels.
  • A team player who is pro-active, has a positive attitude and able to work independently and as a team
  • Enjoys working in a dynamic environment, with effective multitasking skills.
  • Able to travel occasionally to support law associations’ meetings and events
  • Proficient in Microsoft Office applications.

More Information

Location: Bukit Timah Campus

Organization: Law

Department : Dean's Office (Law)

Employee Referral Eligible:

Job requisition ID : 27905