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Executive Administrator

Salary undisclosed

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Job summary:
  • Looking for candidates available to work:
    • Monday: Morning, Afternoon
    • Tuesday: Morning, Afternoon
    • Wednesday: Morning, Afternoon
    • Thursday: Morning, Afternoon
    • Friday: Morning, Afternoon
  • 2-3 years of relevant work experience required for this role
  • Working rights required for this role
  • Expected salary: $2,500 - $3,500 per month
  • Immediate start available

Job Purpose : To support the company for all administrative requirements relating to managed vessels.

Job Description :

  • Raise or Reserve PR and save in common folder or shared drive

  • Liaising with Vendors on Purchase Requisitions

  • Record and manage of PR Control Log

  • Follow up & Reserve PR and make amendment as per final costing

  • Replace reserve PR with final amended PR saved in common folder or shared drive

  • Do/Revise GRN clarification

  • Consolidating PMS from the fleet on a monthly basis and save in common folder or shared drive. To ensure completeness of PMS signature

  • Monitor Fleet Administration

  • Ensure the requirements of company ISM system are efficiently maintained

  • Ensure proper records are maintained and submitted to owners on a regular basis for managed vessels

  • Audit and monitor fleet filing systems (Trade and Statutory certificates) on a regular basis

  • Provide secretarial support to Senior Manager/Director when necessary

  • Provide administrative support for all, applying relevant visas, verification on staff claims

  • Any other ad-hoc duties as assigned