Admin Assistant

Job Summary

The Admin Assistant is responsible for managing administrative operations, including work pass applications, payroll processing, and IRAS compliance. This role ensures that all HR and finance-related administrative tasks are handled efficiently while complying with government regulations and company policies.

Key Responsibilities:

• Able to handle Work Permit, S Pass, and Employment Pass (EP) applications, renewals, and cancellations via the Ministry of Manpower (MOM) portal.
• Ensure compliance with MOM regulations and track work pass validity.
• Assist foreign employees with medical check-ups, insurance, and pass collection.
• Maintain proper records of employees’ work pass statuses and update management accordingly.
• You need to process monthly payroll for employees, ensuring accuracy and compliance with company policies.
• Able to handle CPF contributions, SDL, and other statutory deductions.
• Generate and issue payslips to employees.
• Manage payroll software and ensure timely salary disbursement.
• Prepare and submit IRAS for annual employee income tax reporting.
• Handle employee tax clearance (Form IR21) for departing foreign employees.
• Stay updated with the latest tax and CPF regulations to ensure compliance.
• Maintain employee records and ensure proper documentation.
• Assist in recruitment processes, onboarding, and employee exit procedures.
• Coordinate office administration tasks, such as purchasing supplies and managing office facilities.
• Support HR initiatives, including performance appraisals and staff benefits administration.

Job Requirements:

• Diploma or Degree in Business Administration, HR, Accounting, or a related field.
• At least 1-2 years of relevant experience in work pass applications, payroll processing, and IRAS compliance.
• knowledge of MOM regulations and work pass application processes.
• Familiarity with IRAS tax reporting requirements.
• Proficiency in Microsoft Excel for payroll calculations and reports.
• Excellent organizational and multitasking skills.
• Ability to handle confidential employee information professionally.

Job Type: Full-time

Pay: $2,000.00 - $2,800.00 per month

Schedule:

• Monday to Friday
• Weekend availability

Work Location: In person