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Front Desk Receptionist

$ 2,500 - $ 3,000 / month

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KEY RESPONSIBILITIES

Contribute to the provision of quality services by providing administrative support for a team of professionals, in accordance with the organization’s office routines and procedures.

Functional

  • Perform day-to-day administrative duties for the Front Office, including but not limited to:
  • Receive, sort and distribute all incoming or outgoing mails/ couriers
  • Takes and passes on messages, determines when an issue is urgent and expedites a response
  • Perform front desk reception duties such as answering / transferring phone calls and attending to walk-in visitors
  • Manage telephone voice messages and incoming fax
  • Resolve day-to-day queries from visitors, students, staff and vendors
  • Keep track of record books and room keys to ensure items are accounted for
  • Administer rental/booking and coordination of school facilities
  • Update internal phone list, staffroom seating plans, locker plans, etc
  • Deal with loss and found items
  • Ensure neat and clean reception and lobby area
  • Providing administrative support and documentation filing
  • Assist students in administration-related matters (e.g. collection of Examination Certificates, use of sick bay, issuance of Student Identification Passes, issue combination locks, etc.)
  • Cover the duties of the administrative assistant and personal assistant in their absence. Attend other ad-hoc task as assigned by superior when needed
  • Communicate and coordinate with internal departments

Minimum Qualifications

GCE O levels/ Diploma

Experience

Reception/ administration experience advantageous but not necessary

Job Type: Full-time

Pay: $2,500.00 - $3,000.00 per month

Benefits:

  • Free parking
  • Health insurance
  • Parental leave
  • Professional development

Schedule:

  • Holidays
  • Monday to Friday
  • Weekend availability

Work Location: In person