Procurement Specialist (General Purchases)
UWCSEA is seeking experienced Procurement Specialists (General Purchases) to join our Procurement Department. We are currently seeking two Procurement Specialists - one for each of our campuses, Dover Campus and East Campus.
Reporting to the Procurement Assistant Manager/Manager, the Procurement Specialist provides operational support to the department. The Specialist will ensure policy and procedure compliance by working closely with requestors. They will also collaborate with team members to achieve efficient and compliant procurement for all purchases below the tender threshold across both campuses. While the role serves both campuses, the primary work location is on one campus, with occasional travel to the other as required.
Main Responsibilities
- Source, negotiate, and purchase goods and services from local and overseas suppliers, evaluate supplier quotes, manage daily procurement operations, and ensure adherence to College policies and approval processes.
- Identify and resolve issues, implementing solutions that benefit the College and other departments.
- Supplier Management: Maintain and manage a comprehensive vendor list and identify reliable suppliers, foster positive supplier relationships.
- Inter-departmental Support and Enhancing Team Synergy: Provide guidance and support to internal requestors and Finance, collaborate with stakeholders, manage critical communication and resolution of issues, and ensure operational coverage and teamwork across campuses when shorthanded.
- Training Initiatives: Advise and train staff on procurement policies, streamline processes, ensure efficient workflow, foster team collaboration, and implement comprehensive training programs for new requestors.
- Enhancing Operations and performing any other duties assigned by the line manager
- Assist with any other duties, tasks or jobs with similar levels of responsibility and complexity to the assigned job grade as may be reasonably requested by the line manager and/or the College.
Person Specifications
- Minimum degree in Business Administration/Supply Chain/Purchasing or equivalent.
- At least 3 years of relevant working experience in similar procurement positions, with a strong focus on sourcing, negotiation, and contract management.
- Able to analyse situations, develop clear procedures, and solve problems effectively.
- Strong analytical and negotiation skills with an attention to detail.
- Builds strong relationships through clear and effective communication with colleagues and suppliers at all levels.
- Works effectively in a multicultural environment, collaborating seamlessly while also handling assignments with initiative.
- High level of integrity, drive, and commitment to excellence.
- Proficient in generating reports, Google Suite, and macOS. Familiarity with procurement software and sourcing systems is a plus
Applications
Apply via our job portal by Friday, 14 March 2025 11:59 pm Singapore Time
The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalized group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.
Job Type: Permanent
Benefits:
- Free parking
Schedule:
- Monday to Friday
Work Location: In person