Finance & Administration Executive
Salary undisclosed
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Who We Are
International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.
We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.
The Need
For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50% and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking a Finance & Administration Executive to manage the financial and administrative operations for IJM Singapore.
This position is based in Singapore and reports to the Country Director, Singapore, with a matrix reporting to the Regional Finance Director, Asia Pacific. This position is only available for candidates with the right to work in Singapore.
Responsibilities
Documentation, Reporting & Data Management
Networking & Partnerships
Please submit your Resume/CV and Cover Letter to [email protected] not later than 5 March 2025.
Remarks: Only shortlisted candidates will be contacted.
IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidates value congruence and thorough background, police clearance, and reference check processes. IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.
International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.
We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.
The Need
For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50% and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking a Finance & Administration Executive to manage the financial and administrative operations for IJM Singapore.
This position is based in Singapore and reports to the Country Director, Singapore, with a matrix reporting to the Regional Finance Director, Asia Pacific. This position is only available for candidates with the right to work in Singapore.
Responsibilities
Documentation, Reporting & Data Management
- Manage all general office finance and administrative operations (including office procurement), procedures, meetings and policies;
- Manage office and related compliance, including preparation and submission of reports as required by the Singapore government and by IJM global;
- Facilitate review and renewal of office arrangements, assets and supplies;
- Work with APAC Regional Infrastructure Engineer to ensure effective functioning of the office network system and IT support services;
- Ensure electronic filing and records are accurate, secured and kept updated;
- Identify opportunities for process improvements, develop new and update existing SOPs to strengthen internal controls and ensure compliance with laws, regulations and SOPs;
- Serve as secretariat for corporate and committee meetings when assigned.
- Track and analyze budget, revenue and forecasting to inform strategic decisions and maintain compliance with reporting standards;
- Ensure timely and accurate recording of transactions in Quickbooks, month-end closing process and preparation of financial reporting schedules in compliance with IJM global finance policies and Singapore Accounting Standards;
- Prepare monthly reconciliations and financial reports for management;
- Initiate the engagement of an audit firm to conduct the annual statutory audit and oversee the audit process;
- Manage cash flow and monitor bank balance;
- Assist Country Director with budgeting, workplan, audit and financial controls;
- Support the approvals and review of Operational Expenses for Singapore based staff.
Networking & Partnerships
- Act as liaison between the Country Director and partners for meetings, document preparation and reporting;
- Coordinate the hosting of official office visitors, IJM events and field trips;
- Ensure a high-level of excellence and customer-service that fosters unity, alignment and joy for all who engage with IJM Singapore.
- Acts as general team coordinator and supports internal and external events (e.g. Quarterly Retreats, Annual Gala)
- Bachelor’s degree in business, finance or accountancy.
- At least 5+ years of proven professional experience in finance, accounting, corporate administration and/or governance function.
- Experience in managing, analysing and reporting on budget and financial requirements.
- Proficiency with Microsoft Office applications, such as Excel and PowerPoint, and Web drives.
- Experience in philanthropy, Workday and Salesforce is a plus.
- A Certified Public Accountant (CPA), a plus
- Resourceful, agile and decisive team player.
- Strong communication and interpersonal skills in engaging a myriad of stakeholders of varying seniority and experience.
- Self-motivated and disciplined to work independently.
- Meticulous, organised and take strong ownership of work assigned.
- Adept at creative problem solving.
- High emotional and cultural intelligence.
- Being global minded and have experience working with international organisations.
Please submit your Resume/CV and Cover Letter to [email protected] not later than 5 March 2025.
Remarks: Only shortlisted candidates will be contacted.
IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidates value congruence and thorough background, police clearance, and reference check processes. IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.
Who We Are
International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.
We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.
The Need
For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50% and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking a Finance & Administration Executive to manage the financial and administrative operations for IJM Singapore.
This position is based in Singapore and reports to the Country Director, Singapore, with a matrix reporting to the Regional Finance Director, Asia Pacific. This position is only available for candidates with the right to work in Singapore.
Responsibilities
Documentation, Reporting & Data Management
Networking & Partnerships
Please submit your Resume/CV and Cover Letter to [email protected] not later than 5 March 2025.
Remarks: Only shortlisted candidates will be contacted.
IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidates value congruence and thorough background, police clearance, and reference check processes. IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.
International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.
We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.
The Need
For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50% and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking a Finance & Administration Executive to manage the financial and administrative operations for IJM Singapore.
This position is based in Singapore and reports to the Country Director, Singapore, with a matrix reporting to the Regional Finance Director, Asia Pacific. This position is only available for candidates with the right to work in Singapore.
Responsibilities
Documentation, Reporting & Data Management
- Manage all general office finance and administrative operations (including office procurement), procedures, meetings and policies;
- Manage office and related compliance, including preparation and submission of reports as required by the Singapore government and by IJM global;
- Facilitate review and renewal of office arrangements, assets and supplies;
- Work with APAC Regional Infrastructure Engineer to ensure effective functioning of the office network system and IT support services;
- Ensure electronic filing and records are accurate, secured and kept updated;
- Identify opportunities for process improvements, develop new and update existing SOPs to strengthen internal controls and ensure compliance with laws, regulations and SOPs;
- Serve as secretariat for corporate and committee meetings when assigned.
- Track and analyze budget, revenue and forecasting to inform strategic decisions and maintain compliance with reporting standards;
- Ensure timely and accurate recording of transactions in Quickbooks, month-end closing process and preparation of financial reporting schedules in compliance with IJM global finance policies and Singapore Accounting Standards;
- Prepare monthly reconciliations and financial reports for management;
- Initiate the engagement of an audit firm to conduct the annual statutory audit and oversee the audit process;
- Manage cash flow and monitor bank balance;
- Assist Country Director with budgeting, workplan, audit and financial controls;
- Support the approvals and review of Operational Expenses for Singapore based staff.
Networking & Partnerships
- Act as liaison between the Country Director and partners for meetings, document preparation and reporting;
- Coordinate the hosting of official office visitors, IJM events and field trips;
- Ensure a high-level of excellence and customer-service that fosters unity, alignment and joy for all who engage with IJM Singapore.
- Acts as general team coordinator and supports internal and external events (e.g. Quarterly Retreats, Annual Gala)
- Bachelor’s degree in business, finance or accountancy.
- At least 5+ years of proven professional experience in finance, accounting, corporate administration and/or governance function.
- Experience in managing, analysing and reporting on budget and financial requirements.
- Proficiency with Microsoft Office applications, such as Excel and PowerPoint, and Web drives.
- Experience in philanthropy, Workday and Salesforce is a plus.
- A Certified Public Accountant (CPA), a plus
- Resourceful, agile and decisive team player.
- Strong communication and interpersonal skills in engaging a myriad of stakeholders of varying seniority and experience.
- Self-motivated and disciplined to work independently.
- Meticulous, organised and take strong ownership of work assigned.
- Adept at creative problem solving.
- High emotional and cultural intelligence.
- Being global minded and have experience working with international organisations.
Please submit your Resume/CV and Cover Letter to [email protected] not later than 5 March 2025.
Remarks: Only shortlisted candidates will be contacted.
IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidates value congruence and thorough background, police clearance, and reference check processes. IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.