Administrative Executive

Responsibilities:

• Provide comprehensive administrative support to the Head of Operations, ensuring smooth daily operations.
• Handle and respond to customer inquiries professionally.
• Prepare quotations, invoices, and essential documentation with accuracy.
• Plan, coordinate, and monitor international shipments, deliveries, and collections to ensure timely execution.
• Organize and maintain company records, ensuring proper filing and document control.
• Collaborate with vendors to schedule and oversee periodic equipment maintenance.
• Manage general office administration matters, including procurement of supplies and upkeep of office facilities.
• Assist in clerical writing and editing of existing Standard Operating Procedures (SOPs) under the guidance of General Manager.
• Conduct research on warehouse and supply chain trends, including developments in cigars, wines, and whisky industries to support business strategies.
• Stay updated and compile information on the Singapore Government and International regulations that may impact business operations.

Requirements:

• Diploma or Higher NITEC in Business Administration or a related field.
• Minimum 1 year of administrative experience, preferably in the supply chain, logistics, or related industries.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with WMS or inventory management systems is an advantage.
• Strong attention to detail and accuracy in data entry and documentation.
• Excellent written and verbal communication skills in English and Mandarin (to liaise with Mandarin-speaking clients and stakeholders).
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• A proactive and resourceful team player with strong problem-solving skills.

Responsibilities:

• Provide comprehensive administrative support to the Head of Operations, ensuring smooth daily operations.
• Handle and respond to customer inquiries professionally.
• Prepare quotations, invoices, and essential documentation with accuracy.
• Plan, coordinate, and monitor international shipments, deliveries, and collections to ensure timely execution.
• Organize and maintain company records, ensuring proper filing and document control.
• Collaborate with vendors to schedule and oversee periodic equipment maintenance.
• Manage general office administration matters, including procurement of supplies and upkeep of office facilities.
• Assist in clerical writing and editing of existing Standard Operating Procedures (SOPs) under the guidance of General Manager.
• Conduct research on warehouse and supply chain trends, including developments in cigars, wines, and whisky industries to support business strategies.
• Stay updated and compile information on the Singapore Government and International regulations that may impact business operations.

Requirements:

• Diploma or Higher NITEC in Business Administration or a related field.
• Minimum 1 year of administrative experience, preferably in the supply chain, logistics, or related industries.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with WMS or inventory management systems is an advantage.
• Strong attention to detail and accuracy in data entry and documentation.
• Excellent written and verbal communication skills in English and Mandarin (to liaise with Mandarin-speaking clients and stakeholders).
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• A proactive and resourceful team player with strong problem-solving skills.