Office Executive Assistant

We are a family office concierge service firm that caters to our client’s needs as they immigrate to Singapore. Our goal is to help our clients with their relocation needs as they settle in Singapore and provide bespoke services based on their specific requirements.

Responsibilities

• Manage a broad range of administrative tasks for Head of Department, including overseeing a dynamic appointment calendar, drafting and handling confidential correspondence, coordinating comprehensive travel arrangements, preparing itineraries and agendas, and compiling documents for travel-related meetings.
• Act as a liaison, communicating with internal and external stakeholders regarding key initiatives.
• Research, prioritize, and address incoming issues and concerns directed to the Head of Department, including sensitive or confidential matters, and determine the appropriate course of action, referral, or response.
• Facilitate seamless communication between Head of Department and internal departments, demonstrating leadership to uphold credibility, trust, and collaboration with management.
• Play a key role in building and maintaining essential relationships critical to the organization’s success while managing various special projects for HOD.
• Managing interactions with external parties, including vendors, for office-related matters.
• Manage office supplies inventory, order new supplies, and ensure proper maintenance of office equipment.
• Maintain office cleanliness and ensure compliance with health and safety regulations.

Requirements:

• At least Diploma in Business Administration, Communications, or a related field preferred.
• No experience is welcome
• Strong organizational and multitasking abilities, with exceptional attention to detail.
• Excellent written and verbal communication skills in English and Mandarin in order in liaising with Mandarin speaking stakeholders.
• Handle confidential information with discretion and professionalism.

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)

We are a family office concierge service firm that caters to our client’s needs as they immigrate to Singapore. Our goal is to help our clients with their relocation needs as they settle in Singapore and provide bespoke services based on their specific requirements.

Responsibilities

• Manage a broad range of administrative tasks for Head of Department, including overseeing a dynamic appointment calendar, drafting and handling confidential correspondence, coordinating comprehensive travel arrangements, preparing itineraries and agendas, and compiling documents for travel-related meetings.
• Act as a liaison, communicating with internal and external stakeholders regarding key initiatives.
• Research, prioritize, and address incoming issues and concerns directed to the Head of Department, including sensitive or confidential matters, and determine the appropriate course of action, referral, or response.
• Facilitate seamless communication between Head of Department and internal departments, demonstrating leadership to uphold credibility, trust, and collaboration with management.
• Play a key role in building and maintaining essential relationships critical to the organization’s success while managing various special projects for HOD.
• Managing interactions with external parties, including vendors, for office-related matters.
• Manage office supplies inventory, order new supplies, and ensure proper maintenance of office equipment.
• Maintain office cleanliness and ensure compliance with health and safety regulations.

Requirements:

• At least Diploma in Business Administration, Communications, or a related field preferred.
• No experience is welcome
• Strong organizational and multitasking abilities, with exceptional attention to detail.
• Excellent written and verbal communication skills in English and Mandarin in order in liaising with Mandarin speaking stakeholders.
• Handle confidential information with discretion and professionalism.

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)