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Secretary/Front Desk Executive

Salary undisclosed
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Introduction

ETH Zurich is one of the leading universities of the world with a strong focus on science and engineering. In 2010, it established the Singapore-ETH Centre (SEC) in collaboration with the National Research Foundation (NRF) to do interdisciplinary research on pressing problems.

The Singapore-ETH Centre is home to a community of doctoral, postdoctoral and professorial researchers working in three main programmes: Future Cities Laboratory, Future Resilient Systems, and Future Health Technologies. The centre provides a multicultural and interdisciplinary environment to researchers working on diverse themes, with the shared vision of translating research to practical solutions for more sustainable and liveable cities, resilient physical and social urban systems, and patient-centric healthcare systems.

Job description

Secretarial Duties

- Provide administrative support (including calendar management) to the Director and Managing Director

- Manage travel and accommodation for guests and visitors

- Provide basic facilities management support (e.g. arrange for employees to attend basic First Aid training, annual inspection of fire extinguishers)

Receptionist Duties

- Be the first point of contact for external visitors and guests; greet, welcome and direct them appropriately

- Attend to visitors and guests

- Respond to general enquiries

- Answer and screen all incoming phone calls and/or take messages as necessary

- Arrange security clearance, parking or taxis for visitors

- Organize internal/ external mailing

- Manage orders of basic office and pantry supplies

- Responsible for the upkeep of the reception area, lounge area, meeting rooms and pantry.

- Assist in organizing events, including sending invitations, responding to enquiries, preparing/booking venues, coordinating catering, arranging transport and collecting RSVPs

Requirements

  • Minimum Diploma in Business
  • Minimum of 2 years' experience in the related field
  • Good knowledge of Microsoft Outlook, Word and PowerPoint
  • Interest to deal with people from various backgrounds in an intercultural environment
  • Good organizational, planning and coordination skills and possess initiative
  • Be versatile and able to grow with changes in the company

Work location: 1 Create Way, CREATE Tower, Singapore 138602 (NUS University Town)

Duration: Full-Time position (Contract)

Salary: SGD3500-SGD4200

Further information about The Singapore-ETH Centre can be found on our website: https://sec.ethz.ch/

The Singapore-ETH-Centre is an equal opportunity and family-friendly employer. All candidates will be evaluated on their merits and qualifications, without regards to gender, race, age or religion.

Introduction

ETH Zurich is one of the leading universities of the world with a strong focus on science and engineering. In 2010, it established the Singapore-ETH Centre (SEC) in collaboration with the National Research Foundation (NRF) to do interdisciplinary research on pressing problems.

The Singapore-ETH Centre is home to a community of doctoral, postdoctoral and professorial researchers working in three main programmes: Future Cities Laboratory, Future Resilient Systems, and Future Health Technologies. The centre provides a multicultural and interdisciplinary environment to researchers working on diverse themes, with the shared vision of translating research to practical solutions for more sustainable and liveable cities, resilient physical and social urban systems, and patient-centric healthcare systems.

Job description

Secretarial Duties

- Provide administrative support (including calendar management) to the Director and Managing Director

- Manage travel and accommodation for guests and visitors

- Provide basic facilities management support (e.g. arrange for employees to attend basic First Aid training, annual inspection of fire extinguishers)

Receptionist Duties

- Be the first point of contact for external visitors and guests; greet, welcome and direct them appropriately

- Attend to visitors and guests

- Respond to general enquiries

- Answer and screen all incoming phone calls and/or take messages as necessary

- Arrange security clearance, parking or taxis for visitors

- Organize internal/ external mailing

- Manage orders of basic office and pantry supplies

- Responsible for the upkeep of the reception area, lounge area, meeting rooms and pantry.

- Assist in organizing events, including sending invitations, responding to enquiries, preparing/booking venues, coordinating catering, arranging transport and collecting RSVPs

Requirements

  • Minimum Diploma in Business
  • Minimum of 2 years' experience in the related field
  • Good knowledge of Microsoft Outlook, Word and PowerPoint
  • Interest to deal with people from various backgrounds in an intercultural environment
  • Good organizational, planning and coordination skills and possess initiative
  • Be versatile and able to grow with changes in the company

Work location: 1 Create Way, CREATE Tower, Singapore 138602 (NUS University Town)

Duration: Full-Time position (Contract)

Salary: SGD3500-SGD4200

Further information about The Singapore-ETH Centre can be found on our website: https://sec.ethz.ch/

The Singapore-ETH-Centre is an equal opportunity and family-friendly employer. All candidates will be evaluated on their merits and qualifications, without regards to gender, race, age or religion.