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Project Administrator
$ 1,600 - $ 2,200 / month
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Job Scope & Responsibilities – Project Admin (Commercial & Scheduling)Key Responsibilities:
- Project Claims & Documentation
- Prepare, compile, and submit progress claims, invoices, and variation orders in accordance with contract terms.
- Track project expenses, purchase orders, and vendor payments to ensure financial accuracy.
- Liaise with clients and contractors to follow up on claim approvals and payments.
- Project Scheduling & Progress Tracking
- Maintain and update the project schedule, milestones, and deadlines.
- Coordinate with engineers and project managers to track site progress and work completion.
- Identify delays and potential risks, ensuring timely reporting and mitigation measures.
- Commercial & Contract Administration
- Assist in contract review, tender submissions, and cost control.
- Ensure compliance with contractual obligations and documentation.
- Support in negotiations for contract amendments or change orders.
- Project Coordination & Reporting
- Organize project meetings, prepare minutes of meetings (MOMs), and follow up on action items.
- Update and maintain project records, including work progress reports and financial reports.
- Coordinate with suppliers, subcontractors, and stakeholders for project logistics and deliveries.
- Compliance & Risk Management
- Ensure project documentation complies with company policies, client requirements, and industry regulations.
- Support audits and inspections by maintaining proper record-keeping of commercial transactions and schedules.
Requirements & Qualifications:
- Certificate/ Diploma in Business Administration, Project Management, or related field.
- Experience in project administration, scheduling, or commercial claims (preferably in construction or engineering projects).
- Proficiency in Microsoft Excel, Word
- Strong organizational, communication, and multitasking skills.
Job Types: Full-time, Permanent
Pay: $1,600.00 - $2,200.00 per month
Supplemental Pay:
- Performance bonus
Work Location: In person
Expected Start Date: 10/03/2025