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Project Administrator

$ 1,600 - $ 2,200 / month

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Job Scope & Responsibilities – Project Admin (Commercial & Scheduling)Key Responsibilities:

  • Project Claims & Documentation
  • Prepare, compile, and submit progress claims, invoices, and variation orders in accordance with contract terms.
  • Track project expenses, purchase orders, and vendor payments to ensure financial accuracy.
  • Liaise with clients and contractors to follow up on claim approvals and payments.
  • Project Scheduling & Progress Tracking
  • Maintain and update the project schedule, milestones, and deadlines.
  • Coordinate with engineers and project managers to track site progress and work completion.
  • Identify delays and potential risks, ensuring timely reporting and mitigation measures.
  • Commercial & Contract Administration
  • Assist in contract review, tender submissions, and cost control.
  • Ensure compliance with contractual obligations and documentation.
  • Support in negotiations for contract amendments or change orders.
  • Project Coordination & Reporting
  • Organize project meetings, prepare minutes of meetings (MOMs), and follow up on action items.
  • Update and maintain project records, including work progress reports and financial reports.
  • Coordinate with suppliers, subcontractors, and stakeholders for project logistics and deliveries.
  • Compliance & Risk Management
  • Ensure project documentation complies with company policies, client requirements, and industry regulations.
  • Support audits and inspections by maintaining proper record-keeping of commercial transactions and schedules.

Requirements & Qualifications:

  • Certificate/ Diploma in Business Administration, Project Management, or related field.
  • Experience in project administration, scheduling, or commercial claims (preferably in construction or engineering projects).
  • Proficiency in Microsoft Excel, Word
  • Strong organizational, communication, and multitasking skills.

Job Types: Full-time, Permanent

Pay: $1,600.00 - $2,200.00 per month

Supplemental Pay:

  • Performance bonus

Work Location: In person

Expected Start Date: 10/03/2025